GRADUATE PROGRAM OFFICE ASSISTANT

Loyola University Chicago • Chicago, IL

412d • $39,520 - $45,760

About The Position

The Graduate Program Office Assistant at Loyola University Chicago plays a crucial role in supporting the graduate programs in Computer Science. This part-time position involves assisting Graduate Program Directors with various administrative tasks, monitoring student progress, and coordinating departmental events. The assistant will also support the Loyola Center for Cybersecurity in managing activities and resources, ensuring a smooth operation of the graduate programs.

Requirements

• High school diploma or equivalent.
• 1-3 years of relevant experience in an office setting.
• Intermediate skills in MS Word, Excel, Outlook, and PowerPoint.
• Excellent organizational and communication skills.
• Ability to interact with individuals at various levels throughout the university.

Nice To Haves

• Experience with web content management.

Responsibilities

• Coordinates the graduate programs in Computer Science.
• Assists the Graduate Program Directors with monitoring the progress of M.S. and Ph.D. graduate students towards graduation.
• Assists the Graduate Program Directors with the recruitment of new applicants to the graduate programs.
• Responds to student queries and assists with outreach to alumni.
• Monitors the Graduate Admissions portal for new applicants and assists with outreach to incomplete applications.
• Coordinates new international applications with the ISSS office.
• Processes stipends and tuition reimbursement for support of new and continuing graduate students.
• Monitors the Graduate Activity Fee budget account in consultation with the Chairperson/Program Director.
• Assists with assignments of teaching assistants and registration of graduate students.
• Coordinates departmental events such as new student orientation and end-of-semester celebration.
• Maintains and updates the graduate website and graduate handbook.
• Assists the Administrative Assistant as needed.
• Supports the Loyola Center for Cybersecurity in administrative duties and activities.

Benefits

• Commuter assistance
• Health savings account
• Health insurance
• Dental insurance
• Flexible spending account
• Employee assistance program
• Vision insurance
• 403(b)

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED
• Number of Employees: 10,001+ employees