Graduate Medical Education, Program Coordinator II

Wright State University•Dayton, OH

31d•$22

About The Position

(FAMILY MEDICINE, Addition Medicine Fellowship, AHA Coordinator) The GME Coordinator II is responsible for coordinating an ACGME-accredited program (either residency or fellowship) within a clinical department. This role ensures alignment with accreditation standards for both ACGME and non-ACGME programs, managing the needs of trainees and faculty in a dual-program environment with increased administrative and reporting complexity. This position requires the ability to navigate increased administrative, regulatory, and reporting complexity while supporting both residents and fellows. This position is responsible for coordinating AHA BLS and ACLS.

Requirements

Bachelor's degree and 3 years of relevant experience in Graduate Medical Education, academic medical center, related healthcare education setting, or comparable field.
Equivalent combination of education and experience totaling 7 years may be considered.
Proven experience managing multiple concurrent programs or projects with minimal supervision.
Advanced proficiency with educational management software and data reporting tools.
Demonstrated ability to interpret and apply complex regulations, accreditation standards, and/or institutional policies.
Demonstrated ability to maintain confidentiality and handle sensitive information in compliance with institutional policies and FERPA/HIPAA regulations.
Strong interpersonal and communication skills; experience communicating with high-level stakeholders (e.g., program directors, institutional leadership).
Proven problem-solving abilities, particularly in resolving technical issues, coordinating logistics, and managing competing priorities.

Nice To Haves

GME or higher education experience
Knowledge of ACGME accreditation processes, GME program requirements, and evaluation/reporting systems.
Experience in fiscal tracking, budget reconciliation, or financial administration related to program operations.
Experience working with orthopedics service line.

Responsibilities

Oversee the full spectrum of operational, accreditation, and administrative functions for an ACGME-accredited program (residency or fellowship) within the assigned clinical department.
Independently manage timelines, deliverables, and documentation required for ACGME and institutional reviews, including milestones tracking, site visits, and reporting cycles.
Plan and implement comprehensive orientation programs for incoming residents/fellows; ensure consistent onboarding and compliance with institutional requirements.
Prepare and submit contracts, rotation schedules, onboarding materials, and program reports to relevant stakeholders.
Coordinate the administration of In-Training Exams (ITE) and other assessments for multiple training levels.
Serve as a liaison between trainees, faculty, and institutional offices regarding program policies, scheduling, and documentation.
Develop and execute annual recruitment strategies for residency/fellowship programs, including relevant system coordination, interview scheduling, and candidate communications.
Coordinate AHA BLS & ACLS certification and re-certification of WSU BSOM resident physicians and medical students.
Maintain comprehensive records for residents/fellows; ensure accurate documentation of training milestones, licensure, certifications, and evaluations.
Track alumni outcomes and ensure compliance with risk management policies and accreditation standards.
Track program-specific credentialing, board eligibility pathways, and post-graduate tracking.
Coordinate program budgets, purchasing, and reimbursements across residency/fellowship programs.
Collaborate with department leadership to ensure budget integrity and fiscal compliance.
Customize and manage educational tracking systems (e.g., RMS, New Innovations) for multi-program use; create custom reports, dashboards, and evaluation workflows.
Troubleshoot data issues; partner with IT and software vendors to ensure smooth integration and updates across systems.
Draft correspondence, financial reports, and program documentation for department and GME-wide use.
Contribute to institutional initiatives, policy updates, and committee work as appropriate to the dual-program scope.
May serve as a resource and mentor to Level I Coordinators within the department or institution.
Perform other duties as assigned to support the continuous improvement and success of both training programs.