Graduate Medical Education Program Coordinator II, Family Medicine

UT Southwestern Medical Center-posted 4 months ago
Full-time • Mid Level
Dallas, TX
5,001-10,000 employees
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Works under minimal direction and oversight from the Program Director, the Graduate Medical Education (GME) Program Coordinator II is a member of the leadership team of the program, is responsible for coordination and administration of the accredited/non-accredited residency/fellowship training program, and is critical to the success of the program.

  • Serves as the lead administrative person for the GME residency/fellowship program.
  • Manages and oversees the daily operations and activities of the GME residency/fellowship program(s) and may be in conjunction with other levels of GME Program Coordinators/Administrators.
  • Functions as an important liaison with learners, faculty and other staff members, and the ACGME.
  • Assists the GME Program Director and or other levels of GME Program Coordinators or Administrators in the design, implementation and management of the administrative/academic operations of the program.
  • Manage and coordinates educational activities (e.g., didactic conference schedule, Grand Rounds, etc.) that support the program's curriculum and adhere to ACGME requirements.
  • Provides guidance to residents/fellows on program and GME policies, and non-clinical aspects of the program.
  • Creates, reviews, and maintain policies and procedures in accordance with University and accrediting agency standards to ensure compliance.
  • Interprets policies and procedures for faculty, staff, resident and fellows.
  • Advises and consults on issues or inquiries from residents/fellows, faculty, staff and department chairs.
  • Manages confidential and critical materials, issues and communications.
  • Act as liaison between the Program Director and a full range of internal and external offices and individuals.
  • Manages the Residency Management System for the program, including maintaining resident/fellow demographics data; resident/fellow schedules, importing program and rotation goals and objectives; conferences attendance tracking; and ensuring timely completion of work hour reports.
  • Identify areas for programmatic improvements and recommend initiatives to address program weaknesses.
  • Provide guidance regarding accreditation and program management to the Program Director, other levels of GME Program Coordinators/Administrators, and department constituents.
  • Assist Program Director in development of program evaluations that measure resident/fellow performance, faculty performance, educational content of rotations, and the program, ensuring these are written in competency-based language, as necessary.
  • Administer the evaluation process for the program through the Residency Management System, and ensure timely completion by evaluators.
  • Coordinates accreditation activities including ACGME Site Visits, Self Studies, Internal Reviews, annual program reviews, etc.
  • Assists the Program Director by monitoring and reporting Resident Wellness outcomes to ensure compliance.
  • Coordinates the resident/fellow recruitment and selection process and appointment process for incoming trainees in coordination with policies and procedures provided by the UTSW GME Office and respective hospital GME Offices.
  • Assists the Program Director and faculty in planning program quality improvement projects.
  • Assists with and maintains program letters of agreement for all required activities at outside institutions.
  • Tracks, documents, and reports on educational activities for residents, for the purpose of meeting board certification requirements, meeting program accreditation requirements, and complying with the policies and procedures of the Office of Graduate Medical Education (GME).
  • Utilizes systems and reporting to inform the GME Program Director of program compliance with organizations such as ACGME, AMA, NRMP, and any other program-level related organizations.
  • Maintains working relationships with the Office of GME to remain compliant with all necessary requirements for all residents/fellows, visiting residents, and faculty.
  • Coordinates, organizes, and schedules GME program events including recruitment, orientation, graduation, retreats, conferences and various meetings.
  • Prepares and distributes materials for conferences and lectures.
  • Reads literature and attends conferences to keep abreast of relevant accreditation trends and developments related to program.
  • Represents the program at local, state, and national meetings and conferences.
  • Collaborates with colleagues within and outside the university, becomes active in related national organizations (e.g., specialty associations, TAGME).
  • Provides direction and mentorship to other levels of GME Program Coordinators.
  • Performs other duties as assigned.
  • Associate's Degree in business administration, healthcare administration, or related field required (four years of administrative experience or 60 semester hours of college credit may substitute for an Associate's Degree).
  • 3 years direct experience as the primary GME program coordinator of an ACGME-accredited residency/fellowship program required including specific knowledge and experience with ACGME Common Program Requirements, ACGME's Next Accreditation System, specialty-specific Review Committee requirements, and specialty board requirements.
  • May be required to submit to a federal background investigation.
  • Bachelor's Degree.
  • Preferred candidates will be proficient in using Microsoft Office, PeopleSoft, and MedHub, in addition to familiarity with ACGME, TMB, and NRMP policies and procedures.
  • TAGME certification upon hire.
  • PPO medical plan, available day one at no cost for full-time employee-only coverage.
  • 100% coverage for preventive healthcare - no copay.
  • Paid Time Off, available day one.
  • Retirement Programs through the Teacher Retirement System of Texas (TRS).
  • Paid Parental Leave Benefit.
  • Wellness programs.
  • Tuition Reimbursement.
  • Public Service Loan Forgiveness (PSLF) Qualified Employer.
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