Graduate Medical Education Program Coordinator II, Family Medicine

UT Southwestern Medical Center-posted 4 months ago
Full-time • Mid Level
Dallas, TX
5,001-10,000 employees
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The Graduate Medical Education (GME) Program Coordinator II is a key member of the leadership team responsible for the coordination and administration of the accredited/non-accredited residency/fellowship training program. This role works under minimal direction and oversight from the Program Director and is critical to the success of the program.

  • Serve as the lead administrative person for the GME residency/fellowship program.
  • Manage and oversee the daily operations and activities of the GME residency/fellowship program(s).
  • Function as a liaison with learners, faculty, staff members, and the ACGME.
  • Assist the GME Program Director in the design, implementation, and management of the program's administrative/academic operations.
  • Manage and coordinate educational activities that support the program's curriculum and adhere to ACGME requirements.
  • Provide guidance to residents/fellows on program and GME policies.
  • Create, review, and maintain policies and procedures in accordance with University and accrediting agency standards.
  • Advise and consult on issues or inquiries from residents/fellows, faculty, staff, and department chairs.
  • Manage confidential and critical materials, issues, and communications.
  • Manage the Residency Management System for the program.
  • Identify areas for programmatic improvements and recommend initiatives.
  • Provide guidance regarding accreditation and program management.
  • Assist in the development of program evaluations that measure resident/fellow performance.
  • Administer the evaluation process for the program through the Residency Management System.
  • Coordinate accreditation activities including ACGME Site Visits and annual program reviews.
  • Monitor and report Resident Wellness outcomes.
  • Coordinate the resident/fellow recruitment and selection process.
  • Assist with and maintain program letters of agreement for activities at outside institutions.
  • Track, document, and report on educational activities for residents.
  • Utilize systems and reporting to inform the GME Program Director of program compliance.
  • Maintain working relationships with the Office of GME.
  • Coordinate, organize, and schedule GME program events.
  • Read literature and attend conferences to stay updated on accreditation trends.
  • Represent the program at local, state, and national meetings.
  • Provide direction and mentorship to other levels of GME Program Coordinators.
  • Perform other duties as assigned.
  • Associate's Degree in business administration, healthcare administration, or related field required.
  • 3 years of direct experience as the primary GME program coordinator of an ACGME-accredited residency/fellowship program required.
  • Specific knowledge and experience with ACGME Common Program Requirements and ACGME's Next Accreditation System.
  • May be required to submit to a federal background investigation.
  • Bachelor's Degree preferred.
  • Proficiency in using Microsoft Office, PeopleSoft, and MedHub.
  • Familiarity with ACGME, TMB, and NRMP policies and procedures.
  • TAGME certification upon hire.
  • PPO medical plan available day one at no cost for full-time employee-only coverage.
  • 100% coverage for preventive healthcare with no copay.
  • Paid Time Off available day one.
  • Retirement Programs through the Teacher Retirement System of Texas (TRS).
  • Paid Parental Leave Benefit.
  • Wellness programs.
  • Tuition Reimbursement.
  • Public Service Loan Forgiveness (PSLF) Qualified Employer.
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