Graduate Medical Education Administrator

Charles R. Drew University•Los Angeles, CA

13d•$75,000 - $88,900

About The Position

Mission Driven, Community Focused About | Charles R.Drew University of Medicine and Science (cdrewu.edu) Charles R. Drew University is located in the Watts-Willowbrook area of south Los Angeles and was founded in 1966 in the wake of the Watts uprising. CDU was founded to address inadequate medical care in the region and to provide equitable medical education opportunities for under-represented students. CDU offers the only historically black Doctor of Medicine program west of the Mississippi and is strongly invested in the local and regional community. The university leads multiple partnerships and programs to provide equitable healthcare resources in a variety of south Los Angeles neighborhoods. Job Summary: The GME Administrator reports to the Designated Institution Officer and the Director of GME to oversee and support GME programs sponsored by Charles R. Drew University (CDU). Under the direction of department leadership, the Administrator could be involved in the administration and support of any service the GME office provides, generally under established accreditation and regulatory requirements, policies, and processes. The Administrator is also required to attain/maintain specialized knowledge of GME, as applicable to business operation functions and dictated by: ACGME accreditation, regulatory bodies, institutional policies, and systems.

Requirements

Regionally accredited bachelor’s degree in healthcare, Business, or Education and/or equivalent combination of education and experience managing medical education, physician training, accreditation processing or similar.
Five years of administrative experience in graduate medical education, or healthcare administration, healthcare regulatory compliance, or academic medicine.
Detailed knowledge of the ACGME accreditation standards and processes, including core principles of graduate medical education.
C-TAGME certification preferred, or education and training in graduate medical education
Experience in heavy volume project management.
Understanding of human resources processes.
Documented capacity for self-direction and independent functioning.
Superior organizational and project management abilities.
Strong working knowledge of Microsoft Word, Excel, PowerPoint.
Strong working knowledge of New Innovation, ERAS, Thalamus, NRMP applications
Facility in mastering new computer software programs.
Effective communication and interpersonal skills.
Excellent problem-solving and critical thinking abilities.

Nice To Haves

Regionally accredited master’s degree in healthcare, Business, or Education
Knowledge of the principles and practices of office administration.
Excellent oral and written communication skills.
Excellent writing skills with attention to detail.
Demonstrated ability to use Microsoft Office Suite and complex database systems.
Excellent organizational skills.
Treats others in a respectful and supportive manner.
Ability to work in a team environment and to collaborate with a variety of professionals.
Ability to maintain and convey a positive attitude and customer service approach.
Ability to plan and prepare comprehensive and accurate instructions for use in Teaching an individual or group a new process or requirement.
Ability to balance a variety of tasks and assignments in an active office environment.
Prone to disruptions that often require immediate attention.

Responsibilities

Manages Residency Programs’ administrative activities and ensures residency program goals and objectives are accomplished.
Provide supervision, assistance and support to the assigned program coordinators
Administers on boarding logistics and hiring requirements for new residents and fellows, delivered through an on-line portal, may include requirements for international medical graduates and J-1 visa holders.
Interfaces with affiliate partners to coordinate preparation and delivery of their on-boarding requirements.
Maintains resident/fellow profiles by training program in centralized residency management system (New Innovations).
Administers changes in applicable systems and databases as residents and fellows progress through training years – e.g., training year promotion, annual contractual appointment, stipend level updates, training completion, and alumni information.
Responsible for the accuracy of the official training record related to dates and program.
Serves as knowledge expert to program administration and residents/fellows related to ACGME, Board, and Institutional requirements and policies related to GME Business Operations.
Monitors and audits requirements to confirm they are maintained and supported by documentation.
Reviews existing policies for needed revisions as requirements and related processes change.
Interfaces with residents, fellows, program directors and coordinators, other departments, and affiliate partners in response to inquiries and support requests.
Prepares and delivers communications, status reporting, instructional documentation, and process training on applicable GME administration topics.
Collaborates with on-going workgroups to optimize process workflows and systems as operational efficiency and compliance changes may require.
Attends annual professional conferences to improve knowledge and skills in graduate medical education standards and best practices.
Completes purchasing and purchase requests for GME and residency programs and program personnel.
Reviews monthly financial data, prepare and mark reimbursement vouchers, travel requests, capital requests, etc.
Participate in select GME activities and College of Medicine activities such as White Coat Ceremony and Graduation.
Completes other duties as assigned to balance work volume across staff especially during peak on-boarding period.
Attend all staff meetings.