Graduate Assistant, Dell Medical School

University of Texas at Austin

4d • $18 • Onsite

About The Position

We are seeking reliable and detail-oriented student workers to assist with organizing and standardizing faculty curriculum vitae (CVs). This role provides an opportunity to gain experience in data standardization, data entry, and data management while utilizing AI tools. Students will review CVs, extract and process data, ensure accuracy and consistency, and validate data. This role requires strong attention to detail, independence, and a willingness to learn.

Requirements

• The ideal candidate is currently enrolled as a graduate student at The University of Texas at Austin.
• They demonstrate strong attention to detail and maintain a high level of accuracy in their work.
• The candidate is able to work independently and manage deadlines effectively.
• They are proficient in computer applications, including word processing and spreadsheet software.
• Additionally, they have experience using various AI tools and creating custom prompts.
• The role requires strong organizational and analytical skills, as well as a consistent and reliable work ethic.
• Relevant education and experience may be substituted as appropriate.

Nice To Haves

• The candidate should have experience working with technology, particularly AI tools.
• They should be familiar with academic CVs, and research experience or knowledge is considered a plus.
• Familiarity with Adobe Creative Suite is preferred.
• The candidate should also have experience using AI tools such as ChatGPT, Claude, or Gemini, along with knowledge of prompt engineering.
• An understanding of the software development process and agile delivery methods is important.
• They should be able to understand structured data formats such as JSON and demonstrate a willingness to learn and adapt to new processes.

Responsibilities

• Collaborate and Learn: Work closely with the faculty affairs team and Information Technology Project Manager. Receive directed training on medical faculty CVs, data entry standards, CV normalization application, and AI Tools. Share observations and insights to refine workflows and tools.
• Review and Organize Data: Analyze and support migration of faculty CVs to identify and extract information. Standardize CV data into a consistent format based on established guidelines.
• Utilize AI Tools and Processes: Work with AI tools to streamline data processing and normalization. Follow prompts and workflows or contribute to improving prompts to enhance accuracy.
• Quality Assurance: Validate processed data for completeness, accuracy, and consistency. Identify and address any inconsistencies or errors with faculty CVs and the CV normalization application and provide feedback to enhance user experience.
• Coordination: Serve as the single point of contact (POC) for the student team; coordinate meetings, collect general questions, consolidate issues, and route them to the manager for resolution. Maintain an issue/decision log (e.g., Smartsheet/Sheets), track items to closure, and ensure consistent documentation. Monitor and report progress against weekly targets and project milestones. Note: This is a coordination function only; all student workers report directly to the manager.

What This Job Offers

• Job Type: Part-time
• Career Level: Intern
• Number of Employees: 251-500 employees