Graduate Academic Records Specialist

Western State Colorado University • Gunnison, CO

393d • $52,000 - $54,995

About The Position

The Graduate Academic Records Specialist at Western Colorado University plays a crucial role in supporting graduate student registration, enrollment, and records management. This full-time position involves collaboration with various stakeholders to enhance operational efficiency within the School of Graduate Studies. The specialist will manage academic records, ensure compliance with university policies, and facilitate effective communication regarding graduate curriculum and academic processes. This role is primarily on-campus with potential for hybrid work arrangements.

Requirements

• Bachelor's degree with proficiency in Office365.
• Excellent interpersonal, written, and oral communication skills.
• Demonstrated expertise in attention to detail, problem-solving, and analytical thinking.
• Strong organizational and time-management skills with self-motivation to meet deadlines.
• Experience with various communication methods, including virtual meetings and direct conversations.
• Experience organizing or facilitating meetings, including planning and logistical support.

Nice To Haves

• Master's degree or higher with working knowledge of student information systems.
• Experience working in higher education, including data collection and analysis.
• Experience coordinating and executing large events.

Responsibilities

• Maintain accurate academic records and ensure compliance with university policies.
• Oversee registration processes and resolve data errors while serving as the primary contact for student record inquiries.
• Build and maintain academic requirements in Workday, audit degree progress, and communicate issues to students and staff.
• Assist in ensuring data integrity in Workday SIS and troubleshoot system issues.
• Organize and track curriculum proposals and update the graduate catalog annually.
• Serve as a point of contact for graduate academic records and policy inquiries, ensuring clear communication with stakeholders.
• Plan and coordinate commencement activities and events, including verifying graduation rosters and managing regalia orders.
• Perform additional tasks and projects as directed by the Executive Director.

Benefits

• Shared premiums for a comprehensive health insurance plan.
• Dental insurance coverage.
• Retirement plan options.
• Life insurance and other insurance options.
• Free tuition for dependents enrolled full-time in undergraduate programs after one year of employment.
• Local rental agreements for newly hired employees moving to the Gunnison Valley.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: Bachelor's degree
• Number of Employees: 1,001-5,000 employees