Graduate Academic Advisor II

University of South Florida•Tampa, FL

3d•Onsite

About The Position

We are seeking a dynamic and highly motivated Graduate Academic Advisor to join our team, dedicated to guiding graduate students in the rapidly evolving fields of Computing, AI, and Cybersecurity. The ideal candidate will have a deep understanding of academic advising within high-enrollment departments or colleges and a passion for supporting students’ academic and professional growth. As part of a collaborative team of seasoned advisors, the successful candidate will thrive in a fast-paced, high-demand environment, contributing to the development and success of students pursuing cutting-edge degrees. This is a unique opportunity to become an integral part of the newly established Bellini College of AI, Cybersecurity, and Computing—Florida’s first and only college of its kind, poised to shape the future of these transformative fields. Join us in this exciting venture, where you will play a pivotal role in advising the next generation of leaders in technology and innovation. Opened in 2025 and powered by a University of South Florida record $40 million gift from Arnie and Lauren Bellini, USF’s Bellini College of Artificial Intelligence, Cybersecurity and Computing is the first in Florida, and among the first in the nation, to unify AI, cybersecurity, and computing within a single college. More than 65 faculty members focus on cutting-edge research and educating 3,000+ bachelor’s, master’s, and doctoral students across 15 degree programs in computer science, cybersecurity, AI, information technology, and computer engineering. The college emphasizes industry-relevant education and experiential learning to prepare students for real-world challenges. It also serves as the central hub for AI and cybersecurity research and teaching at USF, collaborating with colleges and units across the university.

Requirements

This position requires a Bachelor's degree in Education, Counseling or academic field directly related to the Advisor's specific responsibilities with two years of experience in advising or related academic functions within higher education.
Degree Equivalency Clause: Four years of direct experience for a bachelor’s degree.
Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
(a) Two years of direct experience for an associate degree;
(b) Four years of direct experience for a bachelor’s degree;
(c) Six years of direct experience for a master’s degree;
(d) Seven years of direct experience for a professional degree; or
(e) Nine years of direct experience for a doctoral degree
Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
Minimum Qualifications that require a high school diploma are exempt from SB 1310.

Nice To Haves

Previous advising experience at the graduate level.

Responsibilities

Advise graduate students on course selection, registration, and progression.
In consultation with graduate program director, approve plan of work, reduced course load requests, CPT, and OPT.
Troubleshoot any issues or concerns with graduate course selection, registration, holds, and progression.
Assist thesis and PhD students with committee requirements, setting up qualifying exams, applying for candidacy, and additional dissertation-related items.
Manage admissions for our PhD and Masters program.
Download applications from Archivum, track, and collect reviews from graduate faculty.
Work to position students to meet requirements for graduation within appropriate periods of time while preparing them to meet future goals
Advise academic integrity cases and at-risk students that are on P1, P2, or P3 status, assisting in exploration of academic programs, and focusing on academic direction, procedures, policies, and available resources
Maintain advising records and confidential student records.
Track enrollment data for our graduate programs.
Disseminate graduate student announcements & communications (i.e. defense announcements, student newsletters, graduation/registration updates, academic deadlines, and useful campus resources).