Grad Medical Edu Prog Mgr

University of Wisconsin Madison•Madison, WI

42d•$71,994

About The Position

The goal of our Radiation Oncology residency program is to train the next generation of comprehensive oncologists. The residency experience is tailored to ensure that each trainee has a comprehensive understanding of cancer biology, physics and treatment modalities—surgery, chemotherapy, immunotherapy and radiotherapy. This is achieved through a robust clinical experience, faculty-run lecture series, rotations through other departments, multidisciplinary clinics, tumor boards and many other educational experiences. Our program has 8 resident positions: 2 each for the PGY-2 through PGY-5 years covered by the program. The residents are paired with faculty for each clinical rotation which may take place at University Hospital, Eastpark Medical Center and the William S. Middleton VA hospital adjacent to University Hospital. The Radiation Oncology GME Manager monitors all deadlines for the program (including, but not exclusive to): ACGME accreditation deadlines, UW Health GME institutional annual deadlines, NRMP and ERAS application and match deadlines; ensuring the program director has the necessary information to meet the deadlines. The GME Manager also oversees the SMPH and visiting med student rotation schedules and evaluation processes in OASIS, AcuityONE45 and VSLO. The GME Manager manages the in-person resident recruitment process annually, from assigning faculty reviews of applications, to inviting applicants and making interview day arrangements including multiple conference room reservations, catering, restaurant, and hotel reservations. The GME manager coordinates graduation tasks: arranging the date, location, menu and framed graduation certificates each year. In addition, the position supervises and assigns work to the Residency Program assistant.

Requirements

3 years of prior work experience with Graduate Medical Education (GME) programs
Previous work experience in Academic medicine
High school diploma required

Nice To Haves

Strong working knowledge of ACGME requirements and accreditation standards, program reviews, site visits, and annual reporting
Bachelor’s degree highly preferred

Responsibilities

Maintains the resident/fellow and program expenditures.
Advises fiscal leadership on program budgetary needs and monitors program expenses within budget constraints
Responsible for ensuring resident/fellow and program compliance with policy, accreditation, and regulatory requirements and that appropriate documentation is maintained
May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees
Serves as the primary contact for the program, liaising with those directly associated with the program, the Institutional GME Office, and regulatory agencies.
Advises residents/fellows, program staff/faculty of program and institutional policies and procedures
Maintains a thorough understanding of accreditation program requirements and related policies, regulatory requirements, and hospital and program policies to provide expert consult to the Program Director to maintain accreditation and compliance with regulatory bodies and pertinent policies
Collaborates with the Program Director to assess curriculum and evaluations, developing the structure and delivery mechanism, and maintaining accurate records of curriculum, evaluations, and participation
Provides guidance for resident/fellow recruitment, credentialing, and onboarding to maintain compliance with regulatory bodies and hospital policies
Regularly attends monthly program coordinator meetings and GME educational offerings.
Collaborates with other colleagues to develop best practices, and serves as an administrative reviewer of other GME programs.
Should regularly attend national GME or specialty conference(s)