Government Relations Assistant (Legal Secretary)

Balch & Bingham Llp • Birmingham, AL

5d

About The Position

The Government Relations Assistant provides administrative and organizational support to attorneys and advisors in the firms Government Relations and Public Policy practice. This role is responsible for managing the day-to-day operational needs of the practice, including scheduling, travel, expenses, and document management, while assisting with the coordination of legislative tracking and client communications.

Requirements

• Bachelors degree preferred; equivalent experience considered.
• Prior experience as an administrative assistant, legal assistant, or government affairs support role strongly preferred.
• Excellent organizational skills with strong attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion.
• Strong interpersonal skills and ability to communicate effectively with attorneys, advisors, clients, and government officials.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.

Responsibilities

• Manage calendars and coordinate scheduling of meetings, hearings, and client events for attorneys and advisors.
• Arrange travel logistics, including transportation, lodging, and itineraries.
• Process expense reimbursements, invoices, and time entry for attorneys.
• Maintain electronic and hard-copy files, databases, and tracking systems for legislative and client matters.
• Assist with the preparation of presentations, reports, and client correspondence.
• Support the preparation and submission of lobbying compliance and ethics filings.
• Provide logistical support for hearings, conferences, and client meetings.
• Assist with monitoring legislative and regulatory developments.
• Serve as the point of contact for internal administrative requests and client scheduling needs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 251-500 employees