Government Procurement & Contracting Specialist

Daily Journal Corporation • Los Angeles, CA

4h

About The Position

The Daily Journal is seeking a Government Procurement & Contracting Specialist to support business development and client services with public agencies. This role assists the sales team by researching government contracting opportunities, tracking procurement solicitations, and coordinating responses to Requests for Proposals (RFPs), Requests for Quotes (RFQs), and related procurement processes.
The ideal candidate will have experience working with public agency procurement systems, contract documentation, or proposal coordination, and will be comfortable communicating with government staff involved in purchasing, communications, or legal notice advertising.

Requirements

• Strong written and verbal communication skills.
• Excellent organization and document management skills.
• Ability to manage multiple procurement timelines and project deadlines.
• Bachelor’s degree in business, public administration, communications, or related field (or equivalent experience).

Nice To Haves

• Candidates with experience in government contracting or procurement environments are strongly encouraged to apply.
• Ideal candidates may have experience in: Public sector procurement processes (RFP, RFQ, IFB, or cooperative purchasing programs).
• Vendor registration systems used by government agencies.
• Proposal coordination or contract administration.
• Working with city, county, state or federal government departments.
• Advertising, media placement, or public notice publishing or placement services.
• Comfortable using AI (artificial intelligence) tools

Responsibilities

• Monitor and identify contracting opportunities from city, county, state and federal government agencies.
• Track and assist with responses to RFPs, RFQs, and informal bid solicitations related to advertising placement and public notice services.
• Coordinate preparation of proposal materials, compliance documentation, and supporting exhibits.
• Maintain records of government vendor registrations, certifications, and contract documents.
• Support outreach to government agencies regarding advertising services and statutory publication requirements.
• Assist in scheduling meetings and presentations with agency procurement officers and communications staff.
• Respond to agency inquiries and assist with providing invoices, affidavits of publication, and supporting documentation.
• Maintain CRM records of agency contacts, contract status, and procurement timelines.
• Track active projects and ensure required documents are submitted in accordance with procurement guidelines.
• Coordinate with production, ad placement, account managers and accounts receivable teams regarding government service expectations, billing and invoice follow-up.

Benefits

• Quality medical, dental and vision coverage
• Competitive paid time off as well as paid holiday time
• 401(k) retirement (US)
• Qualified opportunity for employees to occasionally work from a home office
• Personal meetings with direct managers approximately every four to six weeks to discuss career growth and advancement opportunities as well as other issues important to the employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 101-250 employees