Government Compliance Specialist-NOD

Sazerac Company•Louisville, KY

3d•Onsite

About The Position

Bio : Responsible for TTB Basic Permit and Plant Registration compliance, Processing & Storage Reports, Export reporting, FET Reports, TTB Audits & Bonds, State of IN compliance, monthly Alcohol & Tobacco Tax Report and audit documents, Worker Comp/OSHA Reporting, scheduling bulk whiskey tanks, entering Bulk/Processing in S21, assisting with Capex reconciliation, approving custom broker & bulk whiskey freight invoices for payment. Assisting with Customs Bonded Warehouse record keeping and audits. Maintain all compliance matters with TTB, including: timely submission of reports such as 5110.28 (Processing Operations), payment of FET taxes (5000.24A Excise Tax Return), State Taxes, exports (5100.11), and audit support. Responsible for balancing case goods, bulk inventories, and making adjustments. Verify tax rates on bottled product and shipments for accuracy. Provide support during physical inventory of case goods, ensure stockroom integrity and lot integrity. Maintains processing & bottling files. Ensure adherence to Personal Safety, Food Safety, Quality and Environmental Policies and Practices. Prepare semi-monthly FET reports for submission to TTB. These must be done in an accurate and timely manner. After preparing and reviewing the FET reports for submission ensure they are distributed to TTB, customers, and the corporate office. These bi-monthly FET submissions are critical as they represent significant financial impact for the company (in the millions). Accurately prepare and submit all reports to TTB, corporate office, plant personnel, state government, and customs in a timely manner. Work with IT to ensure system reports for Government Records are accurate, reliable, and facilitate improvements or updates as necessary. Assist TTB personnel during on site audits or general inquiries. All government records documentation should be readily accessible and organized for auditing. Understand TTB regulations and potential focus areas for auditors. Perform routine internal audits of various functions including but not limited to production, inventory and plant to ensure compliance with US Customs recordkeeping/proper transaction recording requirements. Accounts for all inventory held in our Customs Bonded Warehouse (CBW) and ensures that records support all quantities on hand. Assist with US Customs audits and compliance. Maintain up to date standard operating procedures for US Customs and record retention. Ensure adherence to Personal Safety, Food Safety, Quality and Environmental Policies and Practices. Develop and maintain solid professional working relationships inside and outside the company. Set a positive example and act in a manner consistent with company values. Work closely with Supervisor to improve work-related skills, which will lead to improved performance and benefit my professional growth as well as the company's success. Implement a Performance Development Plan for myself that will facilitate my improvement in at least 1 competency at any given time and facilitate improving my performance against position description outcomes. Utilize CDS to determine training needs and identify curriculum, programs and content to prepare for career opportunities within the company. Provide feedback to manager regarding on-the-job learning opportunities.

Requirements

Excellent oral & written communication skills
High School diploma or GED equivalent
Strong computer skills and high comfort using technology and systems
Strong planning and organizational skills
Ability to project a professional image
Detail Oriented
Detail Oriented
Demonstrate the ability to work as a team as well as self-directed
Ability to handle multiple tasks at one time
Yes Experience working with external/internal auditors
Yes Successful work experience
Ability to handle multiple tasks at one time
Yes Hands on ERP experience
Yes Supervisory experience
Ability to pick up and/or move objects up to 50 pounds without assistance.
Ability to work 8 hour shift
In-person job attendance
Strong communication skills
Ability to read and write
Ability to pay attention to detail
Ability to pay attention to detail
Noise level at work station is moderate (business office with computer printers)

Nice To Haves

Knowledge of import/export processes/regulations (FDA, US Customs)
Bachelor's Degree in Finance or Accounting or relevant experience.
Experience in Alcohol Beverage Industry or CPG overall
Experience with process/receiving activities
Yes Experience in a compliance related field such as TTB, Customs, IRS, auditing

Responsibilities

TTB Basic Permit and Plant Registration compliance
Processing & Storage Reports
Export reporting
FET Reports
TTB Audits & Bonds
State of IN compliance
monthly Alcohol & Tobacco Tax Report and audit documents
Worker Comp/OSHA Reporting
scheduling bulk whiskey tanks
entering Bulk/Processing in S21
assisting with Capex reconciliation
approving custom broker & bulk whiskey freight invoices for payment
Assisting with Customs Bonded Warehouse record keeping and audits
Maintain all compliance matters with TTB
timely submission of reports such as 5110.28 (Processing Operations)
payment of FET taxes (5000.24A Excise Tax Return)
State Taxes
exports (5100.11)
audit support
Responsible for balancing case goods, bulk inventories, and making adjustments
Verify tax rates on bottled product and shipments for accuracy
Provide support during physical inventory of case goods, ensure stockroom integrity and lot integrity
Maintains processing & bottling files
Ensure adherence to Personal Safety, Food Safety, Quality and Environmental Policies and Practices
Prepare semi-monthly FET reports for submission to TTB
Accurately prepare and submit all reports to TTB, corporate office, plant personnel, state government, and customs in a timely manner
Work with IT to ensure system reports for Government Records are accurate, reliable, and facilitate improvements or updates as necessary
Assist TTB personnel during on site audits or general inquiries
All government records documentation should be readily accessible and organized for auditing
Understand TTB regulations and potential focus areas for auditors
Perform routine internal audits of various functions including but not limited to production, inventory and plant to ensure compliance with US Customs recordkeeping/proper transaction recording requirements
Accounts for all inventory held in our Customs Bonded Warehouse (CBW) and ensures that records support all quantities on hand
Assist with US Customs audits and compliance
Maintain up to date standard operating procedures for US Customs and record retention
Develop and maintain solid professional working relationships inside and outside the company
Set a positive example and act in a manner consistent with company values
Work closely with Supervisor to improve work-related skills, which will lead to improved performance and benefit my professional growth as well as the company's success
Implement a Performance Development Plan for myself that will facilitate my improvement in at least 1 competency at any given time and facilitate improving my performance against position description outcomes
Utilize CDS to determine training needs and identify curriculum, programs and content to prepare for career opportunities within the company
Provide feedback to manager regarding on-the-job learning opportunities