Governance Coordinator

State of Oklahoma

1d • $60,000 • Onsite

About The Position

If applicable, please upload a copy of your two most recent performance reviews along with your resume. Job Type/Salary/Location Full-time Vacancies: One Salary: $60,000.00 annual; $28.85 hourly ($28.846154) Primary Working Hours: Monday – Friday; 8:00am - 5:00pm FLSA Status: Exempt Location: Oklahoma City, OK Supervisory: Not Applicable Travel: Occasional Benefits The State of Oklahoma offers a comprehensive Benefits Packet, including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents. Position Essential Functions Serve as the primary coordinator and administrator for the Governor’s Council on Workforce and Economic Development (GCWED), including planning, facilitation, documentation, and compliance with Open Meetings Act requirements. Support workforce system governance requirements by, tracking actions and follow-up items, and assisting with the development and maintenance of documentation and summaries. Act as a coordination point between agency leadership, monitoring staff, councils, and external partners to promote transparency, consistency, and accountability across monitoring and governance functions. Provide agency-level subject matter expertise on the Workforce Innovation and Opportunity Act (WIOA), including review of local and regional plans, participation in American Job Center (AJC) certification, and support for system alignment with federal and state requirements. Support and advance Career Pathways initiatives, including coordination with partners and committees, documentation of priorities and action items, and alignment with statewide workforce goals. Coordinate and support Health Care Committees and related sector initiatives to strengthen workforce strategies and partner collaboration. Serve as a co-Youth Coordinator, providing visibility and leadership in youth workforce meetings, supporting coordination of youth initiatives, and ensuring alignment with WIOA youth requirements and agency priorities. Represent the agency at workforce-related meetings, conferences, youth convenings, and partner events, serving as a visible and professional presence statewide. Support executive-level outreach by coordinating CEO speaking engagements and community appearances in collaboration with the Communications Manager. Foster collaboration among Oklahoma Works core partners, including Department of Rehabilitation Services and CareerTech, to support cohesive, aligned workforce service delivery. Maintain organized records, tracking tools, and documentation to support continuity, compliance, and potential transition of duties as needed. Coordinate and manage conference registration, travel arrangements, and related logistics for the GCWED Chair and other individuals involved in GCWED and related workforce activities, as needed. Perform other duties as assigned. On-site attendance is an essential function of the position, as the role requires direct interaction with staff, clients, and on-site office resources. These job functions, responsibilities and activities may change at any time with or without notice.

Requirements

• Knowledge of: Workforce development systems, governance structures, and the Workforce Innovation and Opportunity Act (WIOA).
• Roles and responsibilities of state and local workforce partners, including Oklahoma Works core partners.
• Compliance concepts within publicly funded workforce programs.
• Open Meetings Act requirements and public-sector meeting governance.
• Career Pathways models and sector-based workforce strategies, including health care workforce initiatives.
• Youth workforce development principles and WIOA youth program requirements.
• Public administration practices, documentation standards, and records management.
• Federal and state policy guidance related to workforce programs.
• Skill and Competencies: Coordination of complex, multi-stakeholder initiatives and governance processes.
• Written communication, including preparation of agendas, minutes, summaries, and executive-level materials.
• Verbal communication and facilitation with boards, committees, partners, and youth-serving stakeholders.
• Organizational and tracking skills to manage multiple priorities, deadlines, and follow-up actions.
• Analytical skills to review plans and documentation for alignment and completeness
• Professional judgment and diplomacy in representing the agency and navigating sensitive discussions.
• Relationship-building and collaboration across agencies, sectors, and partner organizations.
• Attention to detail with the ability to maintain accuracy in compliance-related documentation.
• Ability to: Interpret and apply federal and state workforce policies and guidance.
• Support monitoring governance activities and track actions, findings, and follow-up items.
• Facilitate meetings and coordinate governance-related processes in compliance with statutory requirements.
• Work effectively with agency leadership, boards, partners, and youth-serving organizations.
• Communicate complex information clearly to diverse audiences.
• Maintain confidentiality and exercise discretion when handling sensitive information.
• Adapt to changing priorities and policy direction while maintaining continuity of operations.
• Travel as required to attend meetings, conferences, and partner events statewide.
• Education and Experience requirements at this level consist of a bachelor's degree and two years of professional experience, or an equivalent combination of education and experience, substituting one year of professional level experience for each year of the required education.
• Computer Skills – Employee must be capable of proficiently using the OESC’s standard software (Microsoft Office - Word, Outlook, Excel, Access, and Teams), and the Internet, as well as proficiency to learn other software as needed.
• Employee must be capable of lifting, carrying, and moving objects of up to 25 pounds.

Responsibilities

• Serve as the primary coordinator and administrator for the Governor’s Council on Workforce and Economic Development (GCWED), including planning, facilitation, documentation, and compliance with Open Meetings Act requirements.
• Support workforce system governance requirements by, tracking actions and follow-up items, and assisting with the development and maintenance of documentation and summaries.
• Act as a coordination point between agency leadership, monitoring staff, councils, and external partners to promote transparency, consistency, and accountability across monitoring and governance functions.
• Provide agency-level subject matter expertise on the Workforce Innovation and Opportunity Act (WIOA), including review of local and regional plans, participation in American Job Center (AJC) certification, and support for system alignment with federal and state requirements.
• Support and advance Career Pathways initiatives, including coordination with partners and committees, documentation of priorities and action items, and alignment with statewide workforce goals.
• Coordinate and support Health Care Committees and related sector initiatives to strengthen workforce strategies and partner collaboration.
• Serve as a co-Youth Coordinator, providing visibility and leadership in youth workforce meetings, supporting coordination of youth initiatives, and ensuring alignment with WIOA youth requirements and agency priorities.
• Represent the agency at workforce-related meetings, conferences, youth convenings, and partner events, serving as a visible and professional presence statewide.
• Support executive-level outreach by coordinating CEO speaking engagements and community appearances in collaboration with the Communications Manager.
• Foster collaboration among Oklahoma Works core partners, including Department of Rehabilitation Services and CareerTech, to support cohesive, aligned workforce service delivery.
• Maintain organized records, tracking tools, and documentation to support continuity, compliance, and potential transition of duties as needed.
• Coordinate and manage conference registration, travel arrangements, and related logistics for the GCWED Chair and other individuals involved in GCWED and related workforce activities, as needed.
• Perform other duties as assigned.
• On-site attendance is an essential function of the position, as the role requires direct interaction with staff, clients, and on-site office resources.

Benefits

• The State of Oklahoma offers a comprehensive Benefits Packet, including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 101-250 employees