Governance Analyst II

Munger Tolles & Olson•Los Angeles, CA

14d•$34 - $44•Onsite

About The Position

The Governance Analyst II brings subject matter expertise to the Firm’s governance program, partnering with legal support, operations, and technology teams to ensure compliance with Firm policies and client outside counsel guidelines. This position is a core member of the Governance team and is responsible for driving governance processes and technology (e.g., conflicts checks, new matter intake, ethical walls, records management, outside counsel guidelines, and audit letters) . The Governance Analyst II is part of the Governance department and has significant interactions with partners, clients, and other departments within the Firm.

Requirements

High school diploma or GED required
3+ years law firm conflicts, governance, or records experience
Excellent attention to detail, critical thinking, and analytical skills
Ability to work proactively and efficiently in a fast-paced environment, interacting professionally with others
Dedicated to excellent customer service
Ability to communicate effectively, verbally and in writing
Ability to follow directions and collaborate effectively with a team
Familiarity with project management principals and methodologies
Proficiency with conflicts database systems (e.g., Intapp, 3E, Aderant, Legal Key) is required
Proficiency with records, intake, and secure file transfer systems (e.g., Intapp, 3E, FileTrail, Varonis, Kiteworks) is desired
Proficiency with Microsoft Office Word, Excel, and PowerPoint is desired
Familiarity with Microsoft 365 (e.g., Microsoft SharePoint, Teams, and OneDrive) and document management systems is desired

Nice To Haves

Bachelor's degree preferred, advanced degree a plus

Responsibilities

Provide subject matter expertise to the governance program, including conflicts checks, new matter intake, ethical walls, records management, outside counsel guidelines, and audit letters
Conduct conflicts checks for new client/matters, pitches, prospective attorneys, and professionals
Prepare and analyze conflicts reports to identify potential conflicts issues
Communicate potential conflicts issues to attorneys and other interested parties; assist with conflicts resolution
Document and maintain matter lifecycle data in Intapp, 3E, and other systems
Complete new business intake forms and provide administrative support for the intake review process
Draft, analyze, and review engagement letters; evaluate the need for ethical walls
Set up ethical walls in billing and document management systems; draft and circulate ethical screening memoranda Firmwide
Monitor and maintain ethical screens (e.g., add additional screened employees to ethical wall; disable ethical wall, etc.)
Process administrative records requests (e.g., file retrieval, transfers, etc.) from clients and other departments
Drive both the outside counsel guideline review process and the audit letter review process (e.g., drafting responses, tracking deadlines, liaising with partners for review and approval)
Advise attorneys and professionals on the Firm’s governance-related policies and procedures (e.g., conflicts, new matter intake, and records retention)
Collect, analyze, and prepare reports required for senior management, auditors, and other relevant stakeholders
Participate in risk and compliance initiatives and other related duties as assigned