GME Program Coordinator (Internal Medicine) - 76017

Hillsboro Medical Center • Hillsboro, OR

7d • $26 - $37

About The Position

The GME Program Coordinator administers, coordinates and integrates a GME educational program for all residents in a specific training program. Assists with and may assume a lead role in various projects. Contributes to a positive work environment that promotes HMC values.

Requirements

• Bachelor’s degree and two (2) years of general office or administrative experience; OR an equivalent combination of training and experience.
• Knowledge of ACGME (Accreditation Council for Graduate Medical Education) requirements.
• Knowledge of Structure and hierarchy of graduate medical education within Hillsboro Medical Center, including the roles of the Designated Institutional Official (DIO), Program Director, faculty, and residents/fellows.
• Knowledge of Electronic Residency Application Service (ERAS) and the National Resident Matching Program (NRMP) processes, timelines, and regulations.
• Skill in written and verbal communications with the ability to convey complex ideas clearly and understand others’ perspectives.
• Advanced computer proficiency, including all Microsoft Office suite applications including Word, Excel and PowerPoint.
• Project management and the ability to lead or significantly contribute to projects related to program development, evaluation, and accreditation.
• Ability to work cooperatively and productively with diverse teams and stakeholders to achieve shared goals.
• Ability to multi-task, prioritize duties and manage workload effectively under pressure.
• Ability to foster respect in the workplace, adhere to all applicable polices, procedures and uphold code of conduct.
• Ability to interpret and apply regulations to accurately apply complex ACGME and institutional regulations and program operations.

Nice To Haves

• Graduate medical education experience program experience including work with MedHub strongly preferred.
• Previous program coordination experience strongly preferred.

Responsibilities

• Manages the full cycle of resident and ACGME fellow recruitment, including advertising, application management (ERAS, NRMP, Thalamus), interview scheduling, and coordinating selection committee meetings. This involves analyzing data for recruitment reports.
• Assists with a comprehensive orientation program for all incoming residents and medical students, ensuring they receive necessary materials and are educated on program and accreditation requirements.
• Oversees resident and faculty evaluation processes, including coordinating electronic evaluations, tracking resident performance metrics (patient visits, procedures, scholarly activity in Medhub the resident management system), and preparing annual program reviews in compliance with ACGME standards. This includes administering and proctoring required examinations, maintaining test security, and tracking duty hours.
• Creates and manages complex resident and intern rotation schedules, working with Assistant Residency Directors to finalize and distribute schedules, resolve discrepancies, and ensure compliance with duty hour regulations.
• Coordinates didactic schedules, workshops, and retreats, and assists with planning annual graduation ceremonies and teaching awards.
• Utilizes Medhub and other reporting tools to effectively manage residents and ensure compliance with ACGME regulations.
• Provides administrative support to Education Faculty, including calendar management, correspondence, report preparation, meeting coordination (agendas, minutes), and managing phone calls.
• Assists with medical student coordination and badging.
• Supports Continuing Medical Education (CME) tasks, such as yearly planning (topics, speakers) and weekly coordination of Grand Rounds sessions, including recording and managing CME inquiries (TY PC specific).
• Handles various administrative tasks as assigned by the GME Program Manager
• Performs other related duties and special projects, as assigned.
• Supports and represents Hillsboro Medical Center’s mission, vision, and values.
• Compassion: Creates a welcoming environment of kindness, inclusivity, and responsiveness
• Collaboration: Works with others to improve the health and wellness of Hillsboro & Washington County
• Excellence: Provides the highest quality of care and service
• Integrity: Demonstrates honesty, transparency, and accountability in every task and every interaction

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 101-250 employees