Global Payroll Analyst (E6064)

IEEE•Piscataway, NJ

14h

About The Position

The overall purpose of this position is to ensure the complete and accurate processing of IEEE's biweekly US Domestic payroll as well as the monthly IEEE International payrolls for India, Japan, Singapore, Austria, Germany and China, while continuously analyzing current payroll policies and procedures for compliance and improvement. The candidate this position is primarily responsible for the payroll processing with minimal to no supervision. This position also serves as 2nd lead in all Payroll Audits, both Internal and External as well as 3rd Lead in all special Projects related to the payroll system upgrades and enhancements. The position reports to the Sr. Payroll Manager with limited supervision and serves as 3rd lead subject matter expert "SME" for the Payroll Department on the ADP WFN payroll system and ADP Streamline Global payroll system. The candidate also serves as the subject matter expert "SME" for all payroll matters related to the 401k & Defined Contribution plans. This role acts as a liaison between the Payroll Department and the Benefits Department including employee leaves of absence and any process and system enhancements. This includes payroll calculations, accrual updates, and ensuring payroll compliance.

Requirements

H.S. diploma Req
6-10 years Payroll Req
Computer-based knowledge of Excel spreadsheets, Visio Flowcharts and Powerpoint presentations and other MS Office products Req
A strong customer service work ethic
Ability to answer phones promptly and be able to answer questions regarding payroll policies / procedures
Strong organizational skills with attention to detail
Ability to initiate processes that involve streamlining and efficiencies
Strong written and verbal skills
Ability to communicate, interact and work effectively and cooperatively with employees from diverse ethnic and educational backgrounds
Maintain extreme confidentiality with all aspects of the job as well as exercise extreme discretion
Moderate critical thinking and problem solving
Ability to work on assigned projects with Managers direction and minimal supervision
Strong Accounting and math skills beneficial
Technical ability on system upgrades and conversions
Commitment to maintain all employee files and payroll reports in accordance to federal regulations and preserve them in an audit ready format

Nice To Haves

Bachelor's degree or equivalent experience Some completed course work in Accounting Pref
APA Payroll Certifications or working towards within one year Pref

Responsibilities

Process domestic payroll with minimal supervision extreme confidentiality, high detail, and precise accuracy while adhering to all payroll policies / procedures and government regulations. Assure that all IEEE employees are paid accordingly.
Ensure payments, tax withholding, and deductions are processed with extreme accuracy. Process salary payments such as retro’s, bonuses, commissions, severance, vacation payouts, employee referrals, and night differential. Adhere to state regulations and procedures when processing wage garnishments.
Assist and be the back-up for processing the International Global payroll with minimal supervision and extreme confidentiality. Engage with all global payroll vendors on processing and reporting matters ensuring all country regulations are in compliance
Serve as subject matter expert and backup (after Sr Payroll Analyst) for the Payroll Department on Payroll systems. (i.e., electronic time & attendance system (Enterprise eTIME) and the 401K & Defined Contribution Retirement Plan Contributions (including excess contribution calcualations).
Payroll processing of payments to include: tax withholding, and deductions are processed with extreme accuracy. Record and process wage/salary payments such as retro’s, bonuses, commissions, severance, vacation payouts, employee referrals, and night differential. Adhere to state regulations and procedures when processing wage garnishments.
Reconcile and adjust quarterly reports for T.Rowe-Price.
Process bi-weekly benefit deductions, 401K and DCRP Plan contribution wires. Process all International wire transfers for payroll processing and invoicing
Assist Sr Global Payroll Analyst in preparing retirement plan projection tables for senior management and highly compensated employees.
Reconcile forfeiture & suspense accounts for 401K & DCRP Plans with T.Rowe Price and provide information to the Accounting Dept
Receive and Process bi-weekly 401K loan extract reports from T. Rowe Price and HR, including new loans and loan payoffs
Assists Sr Global Payroll Analyst with all payroll matters and inquiries related to the 401K and Defined Benefit Plan
Assist Sr Global Payroll Analyst with special projects as needed, such as the conversion and implementation of the new ADP Workforce Now payroll system and future system upgrades, ADP Etime upgrade and Global Payroll vendor conversion and upgrade
Liaison with the Benefits Dept for all Employee Leaves of Absence. This includes payroll and accrual calculations and ensuring compliance for All leaves