Global Outreach Administrative Assistant
About The Position
The Global Outreach Administrative Assistant will be a detailed-oriented person with a heart to serve in global missions and at Cornerstone Chapel. They will be able to work efficiently in a changing environment by providing essential administrative, logistical, and organizational support to the Global Outreach ministry. This individual will demonstrate the fruit of the Spirit in all interactions with congregants, volunteers, and staff. He or she will seek to perform all duties as unto the Lord, relying on the Holy Spirit for guidance, and completing all tasks with excellence.
Requirements
- High school diploma or GED required; bachelor’s degree preferred
- 3–5 years of experience in an administrative support role preferred
- Successful completion of a background check
- Proficient in Microsoft Suite
- Quick learner, public relations, interpersonal, communication, problem-solving
- Basic computer literacy
- Familiarity with Microsoft Office 365 suite
- Able to learn and adapt to new systems (e.g. Planning Center, Rock, etc.)
- Able to perform seated desk work at a computer
- Able to stand for extended periods of time
- Able to participate in occasional physical activities
- Able to carry boxes and bags up to 50lbs (preferred)
- Patient; maintains confidentiality in all aspects of the job; teachable spirit; completes tasks in a timely manner
- An active relationship with Jesus Christ as his/her Savior
- A heart for global missions
Responsibilities
- Effectively communicates with manager concerning any needs, issues, or concerns
- Makes copies of correspondence or other printed material necessary for the ministry
- Operates office equipment such as computers, printers/copiers, or phone systems
- Assists in scheduling, confirming, and maintaining ministry calendar
- Collects credit card receipts and expense information from manager and submits documentation for approval
- Prepares documents, reports, letters, expense statements, and other documents using Office 365
- Records information, updates necessary forms and paperwork, and maintains documents such as attendance records, correspondence, or other materials
- Creates, maintains, and enters information into Rock database
- Orders and maintains inventory of supplies for ministry events and mission trips
- Maintains accurate record of missionary accounts and ensures timely payments
- Orders, organizes, and tracks supplies for mission trips
- Manages and maintains databases, including participant information and documentation
- Prepares and distributes training materials
- Serves as adminstrative point of contact between Global Outreach and other departments
- Manages background checks for trip participants and volunteers
- Provides administrative support for the ESL Ministry including scheduling volunteers, supply needs, and communication
- Coordinates volunteers, materials, and logistics for the Spanish Translation Ministry
- Supports the ministry of Global Outreach in various aspects, from the coordinating of mission trips to the development of local projects to advance global missions
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
