Global Ministries Administrative Assistant

The Evangelical Alliance Mission•Aurora, CO

5d•Remote

About The Position

The Global Ministries Administrative Assistant plays a vital role in the worldwide ministry of TEAM. This job requires cross-cultural understanding, sensitivity, compassion, and confidentiality, as well as a thorough understanding of the organization TEAM and the different functions of each office. In addition, the Global Ministries Administrative Assistant manages a variety of tasks such as communications, scheduling, and TEAM conference arrangements on behalf of the Senior Directors for Global Ministry. In this role, a ministry of investing and caring for our missionaries will develop.

Requirements

Spiritually mature with a growing relationship with Jesus Christ and passion for reaching the world with the gospel
Minimum of two years of prior administrative experience
A self-starter who has a track record of successful planning, execution, and follow-through to accomplish agreed upon objectives
Detail-oriented and accurate, yet outgoing, personable, and eager to serve others
Demonstrate an attitude of love, compassion, and respect to the employees, missionaries, and partner organizations that we serve
Excellent communication skills (both written and verbal); able to manage communication with teams spread across global time zones
High level of office technology competence; quick to embrace technology; proficient in Google Suite, video conference set-up, various office software tools; experience with CRM database preferred
Able to maintain confidentiality and be professional in communication
Team oriented, teachable, highly organized
Above-average typing, phone skills, and coordination of fast-paced communication while maintaining the accuracy of details

Nice To Haves

Bachelor's degree in a related field preferred
Experience in global missionary service with TEAM or similar agency preferred
Experience with CRM systems such as Salesforce preferred

Responsibilities

Assist with directing general inquiries and communication to the appropriate individuals
Coordinate communications with staff, TEAM leadership, and Ministry Area Leaders
Respond to inquiries and write email/ letters on behalf of Global Ministries Leadership
Assist with team communications within the Global Ministries Leadership
Manage a large variety of e-mail and other communication on a daily basis
Prepare documents and reports as requested by Global Ministries Leadership
Schedule/screen appointments for Global Ministries Leadership
Assist Global Ministries Leadership by scheduling and planning work to meet project deadlines and to be prepared for meetings
Carry out special projects as assigned by Global Ministries Leadership including research, event management, and/or implementation of special projects
Coordinate the logistical planning and organization of large group events as needed
Manage specific tasks/projects as requested by Global Ministries Leadership such as mailings, surveys, scheduling, or basic research
Handle special projects assigned by Global Ministries Leadership such as organizing conference calls, and administering regional conferences or leaders consultations
Provide administrative and secretarial support to Global Ministries Leadership for reports, correspondence, articles, etc.
Edit, format, and proof reports and correspondences
Set up and maintain an efficient filing and retrieval system
Record, edit, and distribute meeting notes
Make travel arrangements (air/accommodation/ground transportation) for events
Work independently and/or on a team in special events. For example, overseeing reservations, housing, and meals for periodic gatherings
Participate in scheduled prayer times