Global Meetings and Events Project Manager

AstraZeneca•Wilmington, DE

4d•Onsite

About The Position

Are you ready to orchestrate high-impact congress experiences that elevate our scientific leadership and accelerate patient impact? Can you turn complex logistics into seamless, memorable engagements that help our teams share breakthrough science with the world? In this role, you will lead the planning and delivery of AstraZeneca’s presence at US-based congresses—where our science meets clinicians, partners, and decision makers. Working across functions and with third-party agencies, you will transform strategy into flawless execution, enabling our teams to build relationships, share data, and move life-changing medicines forward. You will thrive in a fast-paced, highly regulated environment where precision, pace, and collaboration create measurable business value.

Requirements

5–8 years in events management, including 3–5 years in congress/tradeshow management, with knowledge of the pharmaceutical congress landscape, relevant industry codes, and best practices.
Bachelor’s degree in a relevant field
Experience in leading project teams and driving performance through external suppliers
Experience planning face to face, hybrid, and virtual meetings and events
Demonstrated financial/budget proficiency
Have a compliance mind-set with strong focus on adherence to industry guidelines, company policies and financial transparency
Knowledge of global Pharmaceutical market and strong understanding of external stakeholders including physicians, payers and patients
Ability to work at the Wilmington location, in person, minimum 3 days a week (unless travelling for work). Remote working, other than maximum 2 days is not possible.
Proven ability to act independently and be resourceful in approach to problem solving
Strong communications, negotiation and influencing skills; ability to lead to desired outcomes
Proficiency in MS Office tools (Word, PowerPoint and Excel)
Ability to travel by airplane, boat, rail and/or car, when required (30% of time)

Nice To Haves

Pharmaceutical meeting planning experience
Experience with CVENT
Certified Meeting Planning or Certified Meeting Management Certification
5+ Years in Meeting management and/or Travel industry experience
5+ Years Project Management experience

Responsibilities

End-to-End Congress Delivery: Own the planning and coordination of AstraZeneca’s presence at US-based congresses through third-party agencies, spanning logistics, registration, housing, staffing, add-on meetings, and on-site support.
Project Planning and Budget: Build and own project plans; negotiate contracts; manage budgets; oversee attendee management, travel arrangements, and event agendas to deliver on time and on budget.
Strategy Enablement: Support US market congress strategy and provide subject matter guidance to teams to ensure effective planning and execution.
Stakeholder Collaboration: Partner with business owners, cross-functional stakeholders across the enterprise, associations, and internal and external partners to meet all opportunities and deadlines.
Vendor Leadership: Manage approved vendors and secure resources while meeting quality standards and budgetary requirements.
Insight and Improvement: Gather and share key insights to enable knowledge sharing, innovation, and continuous improvement.
On-site Operations: Oversee on-site activities at select congresses to ensure flawless execution and mitigate risks.
Technology Adoption: Use innovative technology to improve collaboration, simplify processes, and increase efficiency.
Compliance Stewardship: Manage internal compliance processes on behalf of business owners; guide and direct them on requirements.
Cost Optimization: Identify creative solutions to deliver cost savings while adapting to evolving business needs, policies, and laws.
Global Ways of Working: Coordinate across time zones; accommodate regular early starts/late evenings and some weekend work to meet congress timelines.