Global Events & Training Manager

Abbott • Lake Forest, IL

2d • Onsite

About The Position

Global Events & Training Manager Working at Abbott At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to: Career development with an international company where you can grow the career you dream of. Free medical coverage for employees via the Health Investment Plan (HIP) PPO An excellent retirement savings plan with high employer contribution Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree. A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune. A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists. The Opportunity This position works out of our Lake Forest location in the Infectious Disease division. The Global Events and Training Manager will be responsible for strategic planning and delivery of global meetings, events and trade show participation for attendees, as well as managing the market trainer. This includes managing annual, monthly and quarterly meetings and calls with various worldwide team members, presenters and vendors. It is pivotal in orchestrating and managing a variety of events, from global tradeshows to webinars and special events with exceptional organizational skills, a knack for creative problem-solving, and the ability to manage multiple projects simultaneously.

Requirements

• Bachelors or higher degree
• Minimum of 4 years of internal and global event and meeting planning related experience
• Excellent project and time management skills, must be process-oriented and organized
• Strong customer service/communication skills to manage interactions between internal teams, suppliers, third party vendors and other contributors
• Experience selecting and managing vendors, suppliers and contractors, specifically hotel, A/V, food and beverage and creative resources
• Experience negotiating costs, managing and adhering to large budgets and has an understanding of cost centers, creating purchase orders and payment schedules
• Exceptional communication skills (verbal and written) to support sharing of event strategies, tactics and feedback
• Experience working with web and mobile apps
• Ability to work in a highly matrixed and geographically diverse business environment
• Proficient in Microsoft word, PowerPoint, Excel, Project management software, and able to learn applications such as Veeva, Symphony/SAP

Nice To Haves

• Degree in marketing or business preferred
• Experience in medical device, pharmaceutical, or healthcare industry

Responsibilities

• Manage operational aspects of global meetings and events, conferences and special projects. This includes timeline planning and supervision of outside suppliers, event/site selection, agenda, logistics, materials creation support, food and beverage, A/V needs, housing, attendee registration, etc.
• Negotiate terms and conditions with event venues and supplier partners to meet service expectations and to ensure accurate budget management
• Develop scheduled communications to various internal audiences and manage team meetings to ensure management and companywide awareness and buy-in to programs
• Set and run weekly update calls/meetings with suppliers to assure adherence to event timelines
• Work with vendors to create, support and maintain attendee registration site and lists
• Create purchase orders, manage large budgets and work internally to handle post-event timely payment of invoices, charge backs, including providing feedback and event reporting
• Proactively suggest and recommend new ideas and creative ways to engage audiences and enhance meeting and event message retention
• Ability to manage changing scenarios due to onsite needs and requirements
• Craft and manage post-event surveys to measure success against goals set
• Reinforce corporate, division and product brand guidelines in all activities, materials and events, including trademark support
• Ensure Sunshine Act guidelines are met (when appropriate), including spend tracking for customer ancillary events
• Comply with U.S. Food and Drug Administration (FDA) regulations, other regulatory requirements, company policies, operating procedures, processes, and task assignments
• Perform other related Brand, Event and Communications duties and responsibilities as assigned

Benefits

• Career development with an international company where you can grow the career you dream of.
• Free medical coverage for employees via the Health Investment Plan (HIP) PPO
• An excellent retirement savings plan with high employer contribution
• Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.
• A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
• A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager