Glen Eyrie Administrative Assistant III

The Navigators

293d • $18 - $20

About The Position

The Administrative Assistant III shall serve The Navigators and fulfill the responsibilities listed below in the spirit of The Navigators calling, values and purpose: To advance the Gospel of Jesus and His kingdom into the nations through spiritual generations of laborers living and discipling among the lost. This position provides administrative support to the Glen Eyrie Director of Facilities and the Facilities department, engages with vendors and other departments at The Navigators, and supports projects as needed.

Requirements

• Belief in and adherence to the Statement of Faith and Mission of The Navigators.
• At least two years of experience as an administrative professional preferred.
• Experience working in a construction office environment preferred.
• Strong organization & time management skills with an emphasis on customer service.
• Working knowledge of Microsoft Office and Workday.
• Ability to learn new software.
• Excellent interpersonal and communication skills including verbal & written, to create understanding and build strong working relationships required.
• HS Diploma or GED equivalent required.

Nice To Haves

• Bachelor's degree/college coursework in business or equivalent experience preferred.

Responsibilities

• Support the Director of Facilities in all aspects of construction and interior design project management to include task coordination and scheduling.
• Provide administrative support for the Director of Facilities: manage email and phone communication, coordinate schedule, support vendor processes, and maintain department files.
• Proactively identify and address the needs of the Director of Facilities and the department.
• Facilitate communication between departments regarding project statuses and maintenance repairs.
• Assist new hires with onboarding: provide keys, set up computer stations and access, issue work uniforms, and configure maintenance connections.
• Collaborate with the security lead to track and document training sessions.
• Participate in safety committee meetings.
• Utilize property management system to coordinate meeting space and guest room availability.
• Manage annual property valuations for insurance purposes and renew fleet registrations.
• Facilitate shop and office inventory, organization, and clean up.
• Assign property repair tasks on Maintenance Connection.
• Review guest comment reports, via NPS, to identify and highlight maintenance issues.
• Coordinate and organize the schedule for the Facilities-on-Duty (FOD).

Benefits

• High-Deductible Health Plan: Medical, Dental, Vision, HSA, FSA, Life Insurance, Disability, EAP, 401a and 403b retirement options.
• Up to 15 paid holidays per year.
• Accumulating PTO (vacation, sick, personal).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Sporting Goods, Hobby, Musical Instrument, Book, and Miscellaneous Retailers
• Education Level: High school or GED