Gift Processing Specialist

Wichita State University Foundation • Wichita, KS

19h

About The Position

WSUFAE is looking for a detail-oriented and self-motivated Gift Processing Specialist to play a critical role in advancing the mission of Wichita State University. This position is responsible for the accurate, timely, and compliant processing of philanthropic gifts, ensuring donor intent is honored and data integrity is maintained within Raiser’s Edge. The ideal candidate will thrive in a fast-paced environment, manage a high volume of transactions with precision, and take pride in maintaining accurate donor and financial records that support strong stewardship and reporting. As a representative of WSUFAE, the Gift Processing Specialist exemplifies the organization’s core values of Integrity, Excellence, Collaboration, and Service, helping to create a positive and professional experience for all constituents. With a team of more than 50 dedicated individuals working to support fundraising and donor and alumni relationships, the WSUFAE is proud to champion the continued growth of Wichita State University. With a growing number of assets and thousands of alumni spread around the world, it is an exciting time to be a part of advancing Shocker Nation.

Requirements

• Minimum of two (2) years in gift processing, advancement services, accounting, or related field
• Bachelor’s Degree preferred
• Demonstrated exceptional attention to detail with the ability to identify discrepancies, resolve errors, and ensure gifts are accurately recorded and properly accounted for.
• Proven ability to manage a high volume of transactions while maintaining accuracy and compliance with established policies and procedures
• Experience working with information tracking and projects.
• Commitment to the WSUFAE core values of Integrity, Service, Excellence and Collaboration
• High degree of accuracy and quality control
• High level of attention to details
• Strong analytical and problem-solving skills
• Accountability and sound judgement in financial processing
• Excellent organizational, interpersonal, oral, and written communication skills
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and Power Point) and Adobe Acrobat
• Demonstrated problem-solving and resourcefulness
• Strong communication and teamwork skills
• Maintain confidentiality of information, records, and materials
• Highly motivated and ability to work effectively independently and as part of a team
• Frequent and sudden movements from sitting, standing, bending, reaching, and walking
• Frequent standing or sitting for prolonged periods
• Frequent use of a telephone for prolonged periods
• Frequent lifting up to 20 pounds
• Occasional exposure to outdoors with hot and inclement weather

Nice To Haves

• Data management, process documentation, and/or compliance experience in a higher education setting
• Database knowledge
• Knowledge of Wichita State University and a commitment to higher education

Responsibilities

• Gift Processing & Data Entry Receive, review, and process gifts including cash, checks, credit cards, ACH, pledges, payroll deductions, matching gifts, and in-kind gifts.
• Accurately enter gifts, pledges, and adjustments into the finance and advancement databases in accordance with established policies and IRS regulations.
• Ensures gifts are applied correctly to designated funds, appeals, and campaigns in alignment with donor intent.
• Process recurring gifts, pledge payments, refunds, and gift reversals as needed.
• Prepare deposit documentation and maintain appropriate audit trails.
• Reconcile daily gift batches to ensure accuracy, completeness, and proper accounting.
• Accounts Payable, Financial Closing, & Reporting Provide backup support for accounts payable functions, including check processing and vendor documentation.
• Assist with the month-end and year-end closing processes.
• Support preparation of documentation for audits and financial reporting.
• Ensure proper classification and recording of financial transactions in compliance with policies and accounting standards.
• Scholarship Fund Compliance & Review Assist in maintaining accurate records and providing fast and accurate information about the status of the funds to appropriate internal and campus personnel.
• Respond to donor inquiries related to gifts, receipts, and fund designations in a professional and timely manner.
• Generate timely and accurate gift acknowledgement and tax receipts.
• Support donor stewardship initiatives by providing gift data and reports.
• Administrative Duties Maintain accurate, organized, and confidential electronic and paper records as required.
• Assist with documentation of procedures and process improvements related to gift processing.
• Perform any other duties as assigned.

Benefits

• WSUFAE offers outstanding benefits including medical/dental/vision (100% premium paid for employee/50% for dependents), term life insurance, tuition reimbursement, 8.5% company matching on retirement accounts after one year, and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees