Gift and Biographical Data Coordinator I

Colby College • Waterville, ME

19d • Onsite

About The Position

The Gift and Biographical Data Coordinator will require a comprehensive understanding of the overall responsibilities of data services and its role within Advancement Operations. This includes gift processing policies and procedures, receipt/acknowledgment processes, biographical maintenance, and other data maintenance related activities. Advanced computer skills, including use of various computer packages needed to create word processing documents, spreadsheets, timelines, and database reports will be extremely important and will frequently need to be upgraded. Essential Functions To perform successfully in this position, an individual must be able to perform essential duties satisfactorily as well as possess education/experience, employ the knowledge, skills, and abilities as listed in representative fashion. Colby College actively supports the Americans with Disabilities Act and will consider reasonable accommodations to enable individuals with disabilities to perform the essential functions of the position. This listing of essential duties is not all-inclusive, but representative; other duties may be assigned.

Requirements

• High school diploma or equivalent required; professional coursework or post-secondary education is a plus.
• Minimum 2 years of data entry and professional office experience.
• Proficient in Microsoft Office, Google applications and document scanning, specifically demonstrating proficiency with Microsoft Excel and Google Sheets.
• Strong attention to detail and accuracy in data entry and recordkeeping.
• Must be able to work independently, exercise judgement, and manage projects in a timely manner with minimal supervision, as well as to adjust as new projects are assigned.
• Ability to work collaboratively as a member of a diverse community and make an impact in a complex team-oriented environment.
• Strong customer service orientation

Responsibilities

• Accurately enter gifts and pledges, receipts, pledge reminders, gift documentation, and biographical updates to the advancement database, Raiser’s Edge/RE NXT.
• Act as a primary point of contact for pledge, gift, and biographical data transfers from other advancement programs and partners.
• Online and hard copy searches of publicly available information in tracing lost addresses and phone numbers.
• Review, explain and interpret policies and procedures on all aspects of gift and pledge processing; develop and maintain training manuals and documentation for advancement systems support.
• Handle and maintain confidential information in a high volume data processing environment.
• Perform advanced clerical work involving judgment, accuracy, and speed with minimal supervision.
• Perform additional duties as assigned; duties, responsibilities, and activities may change at any time with or without notice.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees