Generations Administrative Assistant

Trinity Church & School•Lubbock, TX

12d

About The Position

The Generation’s Ministry administrative assistant will serve the church by assisting the Generations team in administrative support, planning, developing, coordinating, and administering events. The Generation’s Ministries include Kidsplace (KP) through College Ministry. This position will serve the full Generations team with administrative support.

Requirements

High school diploma/GED.
Related work experience a plus.
2 yrs exp. serving in a major leadership role within a local church youth ministry or similar ministry.
Must be a member of Trinity Church or willing to become am attending member.

Responsibilities

Church database superuser.
Go-to person for all Planning Center info: (rosters, guests, touch points, updates, birthdays
Assist in planning and organizing large-scale events for the Generation Teams (KidCon, Generations Weekend, Student Conference, Fall Festivals, Retreat, Camp, etc)
Organize and maintain supplies for Gen Team
Service order scheduling through Planning Center
Weekly shopping, ordering, catering, and requesting vendors for all Generation Ministries
Input registration cards for all new kids, students, and families
Generate and push out Gen Min emails for parents, volunteers, new guests, training, etc. as needed
Complete monthly background check audit for all Generation volunteers
Primary contact for communication between other departments (e.g., Marketing, Trinity Life, AVL, Worship, etc.)
Assist in planning and coordinating events (registration set up, background checks for volunteers, liability forms, Espace requests, shopping, set up, etc.) Examples: Camp, Conferences, Child dedications, etc.
Receipts/invoice processing for all Gen Team
Record weekly attendance numbers for all Gen Min and submit a report to Executive Pastor of Strategic Operations
Switchboard relief when needed