GENERAL SERVICES SPECIALIST - 72000222

State of Florida•Tallahassee, FL

6d•$49,020•Onsite

About The Position

General Services SpecialistDivision of Property ManagementDepartment of Management ServicesThis position is located in Tallahassee, FL Position Overview and Responsibilities: Coordinate parking activities with other state departments' utilization of the parking program. This position involves the independent formulation and recommendation for changes to policies, rules, regulations and coordinating maintenance of all Department of Management Services' surface parking lots and parking structures throughout the State in the paid, permit, scramble and special parking areas. Reviews and processes all reserved, permit and temporary contracts, terminations and agreements for rental spaces from all state agencies. This includes the execution of contracts as lessor for the Department of Management Services; proper collection of startup fees; completed accurately and correctly as to the lessee’s name, social security number, etc., and the distribution of contracts to ensure the agencies initiate payroll deduction for rental fees. Prepare and execute parking contracts for agency vehicles. Organizes, develops, enters and maintains all reports. Daily activities include assisting Agency Parking Representatives with parking requests, coordinating with Capitol Police and Facilities Managers regarding parking violators and security concerns. Assists the division in the formulation of paid parking procedures for the state and interprets and administers parking policies for all departments as directed by the Florida Statutes. Provides written draft recommendations to the bureau, suggesting revisions and/or additions to policies and procedures Collects and analyzes statistical data for planning future structures and the operations of existing garages. This data includes number of spaces in similar facilities, ratio of spaces to employees, in comparison to gross garage square footage, average footage, average oversell percentage in state facilities, etc. Coordinates with DMS Finance and Admiration to ensure parking fees are reconciled. Assists in purchasing of parking tags, tag controls, general housekeeping of program, and maintenance activities in state garages. Assists in the preparation and compiling of decision papers, drafts statutes, rules, regulations, policies and procedures in the parking program. Assists in the preparation of the parking program budget through the analyses of cost parking, tags, signage, garage repairs, painting, maintenance contracts and other annual supply costs.

Requirements

Knowledge of electronic parking management systems
Knowledge of the principles and practices of parking programs
Ability to understand and apply applicable rules, regulations, policies and procedures
Ability to formulate policies and procedures
Ability to utilize problem-solving techniques
Ability to analyze and identify operational and/or management problems
Ability to develop various reports
Ability to communicate effectively
Ability to establish and maintain effective working relationships with others
Ability to model behaviors of Accountability, Communication, Empowerment, Flexibility, Integrity, Respect, Teamwork.
An associate’s degree from an accredited college or university and at least two years' experience in business administration, customer or public relations, procurement or accounting.
Experience as described above can substitute on a year-for-year basis for the required college education.
Proficiency in the use of computer applications (e.g. Microsoft Office and internet-based).
This position requires sedentary work and repetitive motion.
Valid driver’s license.

Responsibilities

Coordinate parking activities with other state departments' utilization of the parking program.
Reviews and processes all reserved, permit and temporary contracts, terminations and agreements for rental spaces from all state agencies.
Prepares and executes parking contracts for agency vehicles.
Organizes, develops, enters and maintains all reports.
Assists Agency Parking Representatives with parking requests, coordinating with Capitol Police and Facilities Managers regarding parking violators and security concerns.
Assists the division in the formulation of paid parking procedures for the state and interprets and administers parking policies for all departments as directed by the Florida Statutes.
Provides written draft recommendations to the bureau, suggesting revisions and/or additions to policies and procedures
Collects and analyzes statistical data for planning future structures and the operations of existing garages.
Coordinates with DMS Finance and Admiration to ensure parking fees are reconciled.
Assists in purchasing of parking tags, tag controls, general housekeeping of program, and maintenance activities in state garages.
Assists in the preparation and compiling of decision papers, drafts statutes, rules, regulations, policies and procedures in the parking program.
Assists in the preparation of the parking program budget through the analyses of cost parking, tags, signage, garage repairs, painting, maintenance contracts and other annual supply costs.