General Service Coordinator

City of Weslaco•Weslaco, TX

23d•Onsite

About The Position

Employee is responsible for overseeing the administrative and clerical staff of the Planning & Code Enforcement Department. The General Service Coordinator is under the direction of the Planning Director. Essential Job Functions Maintain regular and prompt attendance, physically present to work. Oversees/provides support to the administrative staff for the department. Answers questions from the public and other department personnel Assists the director(s) in the preparation and administration of the department's operating budget. Work involves interacting with staff, public, and other departments to provide customer service and ensure for the efficient operation of the department Responsible for interviewing and recommending personnel to fill administrative position vacancies. Develops and maintains all department records, files, correspondence, and subsequent reports relative to the department. Oversees and performs purchases for administrative including acquiring price quotes from vendors and the preparation of purchase orders. Prepares and oversees all regular department reports and prepares agenda item forms for the department to be presented to the city commission. Input all department purchases via Incode and submit invoices to Finance. Assists in gathering information regarding External and Internal Claims. Assist secretary with the handling of in person and telephone inquiries. Performs other similar or related duties as assigned. Employee may be required to work beyond normal business hours at night and/or on weekends.

Requirements

Must have High School diploma; or equivalent (GED).
Up to three (3) to five (5) years of related work experience to perform such job.
Valid Class "C" Texas Driver License and be insurable.
Applicant must pass pre-employment criminal background check and drug screen at City's expense.
Must successfully complete Emergency Management and Incident Command Training within first three months of hire date.
Common policies, practices and procedures of the department and office operations pertinent to position functions.
Considerable knowledge of business, English, spelling, grammar, and office software applications.
Ability to meet and interact with the public effectively and appropriately.
Ability to clearly communicate verbally and written.
Ability to operate a computer.
Ability to maintain, manage and organize records while maintaining confidential information.
Proficient customer service skills, computer skills, business mathematical skills, bookkeeping, recordkeeping, and clerical skills.

Nice To Haves

Bilingual English/Spanish preferred.

Responsibilities

Overseeing the administrative and clerical staff of the Planning & Code Enforcement Department
Maintaining regular and prompt attendance
Oversees/provides support to the administrative staff for the department
Answering questions from the public and other department personnel
Assisting the director(s) in the preparation and administration of the department's operating budget
Interacting with staff, public, and other departments to provide customer service and ensure for the efficient operation of the department
Interviewing and recommending personnel to fill administrative position vacancies
Developing and maintaining all department records, files, correspondence, and subsequent reports relative to the department
Overseeing and performing purchases for administrative including acquiring price quotes from vendors and the preparation of purchase orders
Preparing and overseeing all regular department reports and prepares agenda item forms for the department to be presented to the city commission
Inputting all department purchases via Incode and submit invoices to Finance
Assisting in gathering information regarding External and Internal Claims
Assisting secretary with the handling of in person and telephone inquiries
Performing other similar or related duties as assigned
Work beyond normal business hours at night and/or on weekends