General Service Coordinator
About The Position
Employee is responsible for overseeing the administrative and clerical staff of the Parks & Recreation Department. The General Service Coordinator is under the direction of the Parks Director. Essential Job Functions Maintain regular and prompt attendance, physically present to work. Oversees/provides support to the administrative staff for the department. Answers questions from the public and other department personnel Assists the director(s) in the preparation and administration of the department's operating budget. Work involves interacting with staff, public, and other departments to provide customer service and ensure the efficient operation of the department Responsible for entering any positions open for hire. Develops and maintains all department records, files, correspondence, and subsequent reports related to the department. Prepares all deeds to be signed by City Manager and City Secretary. Notarize all deeds to be sent to Hidalgo County Clerk Office. Oversees and performs purchases for administrative including acquiring price quotes from vendors and the preparation of purchase orders. Prepares and oversees all regular department reports and prepares agenda item forms for the department to be posted outside bulletin board. Input all department purchases via Incode and submit invoices to Finance. Assists in gathering information regarding External and Internal Claims. Performs other similar or related duties as assigned. Employee may be required to work beyond normal business hours at night and/or on weekends.
Requirements
- Must have High School diploma; or equivalent (GED)
- Three to five (3-5) years of related work experience to perform such
- Valid Class "C" Texas Driver License and be insurable
- Applicant must pass pre-employment criminal background check and drug screen at City's
- Must successfully complete Emergency Management and Incident Command Training within first three months of hire
- Knowledge of office procedures
- Some knowledge of City Government, departmental operations, and relationships with other City departments
- Communicate clearly and concisely, both orally and in writing; understand and carry out oral and written instructions
- Ability to maintain, manage and organize records with highly sensitive and confidential information
- Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of
Nice To Haves
- Bilingual English/Spanish preferred
Responsibilities
- Overseeing the administrative and clerical staff
- Maintaining regular and prompt attendance
- Providing support to the administrative staff
- Answering questions from the public and other department personnel
- Assisting in budget preparation and administration
- Providing customer service
- Entering positions open for hire
- Developing and maintaining department records and reports
- Preparing deeds for signature
- Notarizing deeds
- Overseeing and performing purchases
- Preparing department reports and agenda items
- Inputting purchases via Incode and submitting invoices
- Assisting in gathering information regarding External and Internal Claims
- Performing other similar or related duties as assigned
- Working beyond normal business hours at night and/or on weekends
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
