General Service Administrative Supervisor
About The Position
Works under the general direction of the Administrator of Property and Grounds Maintenance to perform administrative support, basic financial functions, and prepare reports. Provides office administrative duties for management, keeps and schedules calendar, confirms, and attends meetings upon request to transcribe project minutes. Addresses employee needs such as the of ordering uniforms and personal protective equipment. Provides work direction, assignment of duties, evaluation of work performance, and discipline to assigned staff. Oversees visitor and employee parking assignments, staff work orders, and other assignments as needed. Works with the staff to maintain records for billings, invoices, general ledger accounts, copier installations, departmental purchases, and contracts, etc. Processes and maintains employee access information for building security and employee parking. Reviews and retrieves data from security access control systems for reporting purposes. Coordinates the scheduling of conference rooms and meeting spaces. Ensures the operations staff verifies the funds in the Oracle financial system. Monitors and verifies usage of procurement cards and other monthly payments. Verifies information on check requests, invoices, and requisitions. Forwards approved check requests and other documents to the appropriate personnel for processing. Purchases supplies and equipment and maintains records of items received and issued. Reviews bi-weekly payroll reports for assigned divisional service centers. Processes and facilitates personnel transactions in coordination with the Division’s Human Resources (HR) liaison. Creates and implements a variety of correspondence, memorandum, spreadsheets, and reports by utilizing various computer applications. Maintains and distributes petty cash funds as needed. Assists management, and other staff members on a variety of issues and concerns.
Responsibilities
- Performs administrative support
- Performs basic financial functions
- Prepares reports
- Provides office administrative duties for management
- Keeps and schedules calendar
- Confirms and attends meetings upon request to transcribe project minutes
- Addresses employee needs such as ordering uniforms and personal protective equipment
- Provides work direction, assignment of duties, evaluation of work performance, and discipline to assigned staff
- Oversees visitor and employee parking assignments, staff work orders, and other assignments as needed
- Works with the staff to maintain records for billings, invoices, general ledger accounts, copier installations, departmental purchases, and contracts, etc
- Processes and maintains employee access information for building security and employee parking
- Reviews and retrieves data from security access control systems for reporting purposes
- Coordinates the scheduling of conference rooms and meeting spaces
- Ensures the operations staff verifies the funds in the Oracle financial system
- Monitors and verifies usage of procurement cards and other monthly payments
- Verifies information on check requests, invoices, and requisitions
- Forwards approved check requests and other documents to the appropriate personnel for processing
- Purchases supplies and equipment and maintains records of items received and issued
- Reviews bi-weekly payroll reports for assigned divisional service centers
- Processes and facilitates personnel transactions in coordination with the Division’s Human Resources (HR) liaison
- Creates and implements a variety of correspondence, memorandum, spreadsheets, and reports by utilizing various computer applications
- Maintains and distributes petty cash funds as needed
- Assists management, and other staff members on a variety of issues and concerns
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
