General Manager Assistant

Dry Force Corp•Bound Brook, NJ

28d

About The Position

We are seeking a highly organized, detail-oriented, and proactive Administrative Coordinator to manage front office operations, administrative support, and basic marketing coordination in a fast-paced, high-energy environment. This role is essential to keeping our office running smoothly, supporting multiple departments, and maintaining an exceptional level of service for employees, candidates, and clients. The ideal candidate thrives in a emergency-services style environment, can multitask at lightning speed, and is comfortable managing a wide range of responsibilities across administration, IT, marketing coordination, and compliance.

Requirements

High School Diploma required; some college a plus.
Proven experience in administrative roles, office coordination, and/or recruitment support in high-volume environments.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Applicant Tracking Systems (ATS), HR software, and ability to quickly learn internal systems. Basic IT troubleshooting experience is a plus.
Excellent verbal and written communication skills with strong customer service orientation; able to interact professionally with employees, vendors, and clients.
Exceptional organizational skills with the ability to prioritize, multitask, and manage competing priorities in a fast-paced, chaotic environment.
Highly adaptable, solution-oriented, and capable of identifying issues and implementing effective solutions to maintain office efficiency.
Works well independently and collaboratively, demonstrating professionalism, integrity, and a positive attitude.
Maintains accuracy in all tasks, records, and data entry; handles sensitive information with the highest level of discretion.

Nice To Haves

Bilingual skills a plus; enthusiastic, energetic, and able to thrive in a high-pressure, emergency-services style environment.

Responsibilities

Provide front desk coverage: greet visitors, direct inquiries, and notify staff of arrivals.
Maintain office supply and company merchandise inventory; order supplies as needed.
Coordinate travel arrangements (flights, hotels, transportation) for staff and executives.
Take, organize, and distribute meeting notes and internal communications.
Handle customer complaints and assist with small claims filings.
Organize company events including lunches, birthdays, meetings, and team-building activities.
Update website content (new hires, photos, general edits).
Coordinate social media posting and track weekly metrics.
Order, approve, and distribute flyers and promotional materials.
Manage internal digital displays and TV screen updates.
Set up technology for new hires (laptops, phones, iPads).
Manage user access and permissions across company systems (DASH/CoreLogic, Brivo, Microsoft 365, Samsara, Reets).
Reset passwords, unlock accounts, and reassign devices as needed.
Coordinate printer and basic office tech troubleshooting.
Support orientation day and onboarding processes.
Track candidate communications, MVRs, and background checks.
Assist with scheduling interviews and coordinating managers’ calendars.
Provide clerical support including mailing, scanning, faxing, and copying.
Maintain organized electronic and physical filing systems.
Ensure accurate and up-to-date records and data entry.
Support various projects across departments.
Liaise with vendors for office maintenance, supplies, and services.
Oversee inventory management for marketing materials, office supplies, and IT devices.
Maintain spreadsheets and records to track all office resources.
Perform other related duties and responsibilities as assigned by the HR Manager or General Manager.