General Affairs Specialist-Facilities

Ultium Cells LLC•Spring Hill, TN

About The Position

The General Affairs Specialist-Facilities is responsible for overseeing and managing various administrative tasks and general affairs operations within the company. This includes handling office supplies, facilities management, vendor coordination, and assisting with employee onboarding and offboarding processes. The General Affairs Specialist will report directly to the Facilities Manager and collaborate with cross-functional teams to ensure smooth day-to-day operations.

Requirements

Bachelor's degree in business administration or related field preferred
Minimum of 3 years of experience in general affairs or administrative role
Strong organizational and multitasking skills
Excellent communication and interpersonal skills
Proficient in Microsoft Office Suite and other relevant software applications Strong written, verbal, and interpersonal skills
Ability to work effectively in a team or project environment
Flexible and open to change
Strong attention to detail

Responsibilities

General purchasing other than direct/indirect purchasing. Purchasing would include consumable spare parts, tools, office administration supplies and Facility related items
Responsible for arranging internal and external training, to include PR and PO for training as well as tracking and refresher per standards set for entire department.
Supporting department Managers, Part leaders, Planners, Supervisors and engineers etc. with daily tasks including HR and Payroll issues. Manpower cross crew, interviewing both crew leaders as well as future technician candidates.
Ensure adherence to safety compliance completions for inspections.
Assist Supervisors to cover vacation schedule and holidays.
Create documentation and coordinate with quality content used in the day-to-day affairs of the maintenance department.
Schedule / support any external visitors, advise and coordinate with all parties
Plan & coordinate safety & technical training for maintenance teams
Managing office supplies and inventory, ensuring availability of necessary items for smooth operations.
Coordinating and overseeing facility maintenance, repairs, and renovations to ensure a safe and functional work environment.
Assisting in the planning and execution of company events, including meetings, conferences, and team-building activities.
Handling travel arrangements and accommodations for employees, including booking flights, hotels, and transportation.
Managing company vehicles and mobile equipment maintenance, including scheduling maintenance, tracking mileage, and ensuring proper documentation. iticva
Assisting in the onboarding process for new employees, including preparing workstations, coordinating IT setup, and providing necessary resources.
Overseeing the management of company-wide communication channels, such as email distribution lists and internal messaging platforms.
Coordinating with external vendors and service providers for various office needs, such as cleaning services, catering, and equipment maintenance.
Assisting in the development and implementation of office policies and procedures to ensure compliance and efficiency.
Providing administrative support
Support implementation of BPD board