General Administrative Coordinator

ALLY BUILDING SOLUTIONS • Orlando, FL

4h • Onsite

About The Position

We are seeking a detail-oriented General Administrative Coordinator to provide essential administrative and operational support across the organization. This role plays a key part in supporting managers, coordinating processes, maintaining accurate records, and assisting with daily business operations to ensure workflows remain efficient and organized. The Administrative Coordinator acts as a central point of support, helping resolve issues, track work in progress, and maintain documentation accuracy while collaborating closely with internal teams.

Requirements

• 2 3+ years of experience in an administrative, coordinator, or office support role.
• Strong organizational, time-management, and prioritization skills with high attention to detail.
• Demonstrated ability to manage multiple tasks and adapt to changing priorities.
• Strong communication, customer service, and problem-solving skills.
• Proficiency with Microsoft Office products, particularly Outlook and Excel.
• Experience working with ERP systems, order entry, or database platforms preferred but not required.
• Ability to work independently while collaborating effectively with cross-functional teams.

Nice To Haves

• Previous experience in cabinet manufacturing, cabinetry supply, residential construction, or homebuilding environments strongly preferred.
• Familiarity with construction-related documentation such as purchase orders, schedules, change orders, or work-in-progress reports.
• Experience supporting operations, production, or field-based teams.
• Prior experience in a fast-paced, deadline-driven environment.

Responsibilities

• Partner with managers and internal teams to support daily operations and resolve administrative issues.
• Prepare, maintain, and distribute documentation, reports, and internal communications.
• Create, process, and track purchase orders, requisitions, invoices, or similar administrative records within company systems.
• Enter, verify, and maintain accurate data related to costs, schedules, projects, or work in progress.
• Monitor work-in-progress reports, deadlines, and upcoming tasks to support operational planning.
• Review incoming documents for accuracy and completeness; identify and resolve discrepancies.
• Assist with scheduling, coordination, and follow-up on assigned tasks or projects.
• Maintain organized digital and physical filing systems to support compliance and record retention.
• Provide professional customer service and communication with internal and external stakeholders as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees