Fund Associate

Pzena Investment Management • New York, NY

4d

About The Position

As a Fund Associate, you will work as a key member of the PIM Funds team, serving as a primary point of contact and operational expert for all PIM funds. This role is an excellent opportunity to contribute directly to the achievement of the firm’s business objectives. You will work closely with members of the Operations, Legal, Finance, and Marketing teams. Success in this role will be defined by your ability to be responsive, accountable, and detail oriented, delivering high quality results in a fast-paced environment.

Requirements

• Bachelor’s Degree
• 2+ years’ experience in a relevant role
• Analytical thinking and problem solving; able to balance multiple priorities
• Strong reconciliation skills and proficiency with Excel

Nice To Haves

• Fund accounting and experience with 40 Act, ETF, UCITS, CIT, High Yield, and Credit knowledge a plus
• Experience with a portfolio accounting system (InData) and an automated reconciliation system (Electra Reconciliation) a plus
• Knowledge and understanding of foreign exchange transactions a plus

Responsibilities

• Collaborate with internal team members and external third-party administrators to launch new PIM funds, add additional share classes, and onboard new investors.
• Serve as a primary point of contact on all PIM funds, providing support to the Marketing, Legal, and Finance teams in driving new business initiatives.
• Deliver excellent client service to PIM fund investors and third-party vendors by meeting reporting deadlines, addressing fund related inquiries, and maintaining up-to-date and accurate information on PIM’s fund investor database and the firm’s website.
• Support semi-annual and annual audits for PIM’s entire suite of funds, collaborating with the Finance team and external auditors to complete semi-annual and year-end financial statements.
• Work with third-party vendors to review, distribute, and ensure all PIM Funds’ client facing documents (including Factsheets, KID/KIIDS, PDS, and TMD) are produced accurately, on time, and with up-to-date information.
• Reconcile fund NAVs, expense accruals/payments, and cash flow activity daily for PIM’s fund suite. Maintain accurate records by posting transactions internally and reconciling them with custodian records.
• Assist the PIM Funds & Legal teams in preparing quarterly Board of Directors reports for both the Irish UCITS and U.S. 40 ACT Mutual funds.
• Develop a thorough understanding of the contents and rules outlined in the prospectuses of all PIM Funds, ensuring strict adherence to the guidelines set forth in each.
• Provide detailed cost analysis to our Marketing team to review current Total Expense Ratios, quarterly budgets, and assist with setting expense caps on potential new funds as requested.
• Process daily and monthly cash flows from administrators and investors, accurately entering the data into the internal OMS (Indata) to ensure timely trade execution by the portfolio implementation team.
• Perform daily and monthly reconciliations to ensure that the data in the internal OMS (Indata) aligns accurately with custodian records, identifying and resolving discrepancies promptly.
• Review budgeted accrual figures from administrators within the fund's trial balances, ensuring proper integration and accurate reflection within the NAV calculations.
• Respond to client and data vendor inquiries promptly, ensuring exceptional client service and confirming that all fund data is accurate, up-to-date, and correctly reflected in the real-world environment.
• Collaborate with the Marketing team to address responses for purchase-related inquiries making certain that all prospective investors receive accurate and timely information.
• Work closely with the Legal team to review and update fund offering documents, ensuring compliance and accuracy.
• Engage with the Finance team and third-party administrators to ensure timely payment of all fund-related invoices.
• Partner with the Legal team to deliver an exceptional onboarding experience for new investors in our private funds, while ensuring the fund administrator is prepared to process new incoming flows on trade date.
• Assist in executing the launch of newly created exchange-traded funds, including operational workflows and coordination with the third-party administrator & trader, authorized participants, and internal teams.
• Collaborate with Business Development & Legal teams to create new investment vehicles/share classes as well as get listed and maintain accurate data on necessary platforms.
• Work with the Head of Fund Administration and the Funds Supervisor to help build necessary funds infrastructure ensuring current and future success.
• Evaluate current processes and recommend improvements to enhance efficiency, ensuring alignment with policies. Work closely with internal development teams to automate workflows and drive continuous improvements.

Benefits

• We offer benefits to support the health and wellness of our employees and their families, such as additional health cover, life assurance, income protection, pension, and firm contributions to causes important to our employees through firm Charitable Giving and Charitable Matching programs.
• Additionally, the firm supports the professional growth of our team by offering a Mentorship Program, Lunch & Learns, and sponsoring workgroups and committees to recommend business improvements.
• We are proud of our culture and enjoy coming together as a firm; you can look forward to team building activities in local offices and as a global firm including social events, holiday events, monthly birthday parties, Pizza Thursdays, recharging with healthy snacks, and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 51-100 employees