Fuel Compliance Specialist

LV Petroleum•Las Vegas, NV

4h•Onsite

About The Position

As Fuel Compliance Specialist at LV Petroleum, you will own the end-to-end execution of all fuel tax compliance and reporting across federal and multi-state jurisdictions. You will ensure that gallons, transactions, and tax filings reconcile accurately across our growing network of travel centers, gas stations, and bulk fuel movements. You will serve as the critical day-to-day operator bridging Tax, Licensing, Accounting, Operations, and IT teams in a fast-paced, high-volume fuel retail and travel center environment. Accuracy in this role directly supports LV Petroleum’s continued expansion while minimizing audit risk and ensuring full regulatory compliance. This is a high-impact individual contributor role ideal for someone who thrives on detail, loves making complex data tie out perfectly, and wants to grow with a dynamic, acquisition-active fuel and travel center company. Success in this role looks like zero material discrepancies in gallon reconciliations and clean tax filings, smooth support during company growth and new state expansions, strong cross-functional collaboration that improves processes and reduces manual work over time, and proactive identification of compliance risks in a multi-state retail fuel operation.

Requirements

3–7+ years of hands-on experience in fuel tax compliance, indirect tax, or energy sector compliance
Direct experience preparing and filing multi-state motor fuel tax returns (federal + states)
Proven track record reconciling high-volume gallon-level data from rack/terminal, inventory, and retail dispensing systems
Strong working knowledge of: Federal excise tax rules and forms, State motor fuel tax regimes, Dyed vs. clear fuel regulations, Interstate/intrastate fuel movement rules
Advanced Excel proficiency (large datasets, complex reconciliations, PivotTables, etc.)
Experience with fuel tax or indirect tax software (Avalara, Sovos, or equivalent)
ERP experience (NetSuite, SAP, or similar)

Responsibilities

Prepare, review, and file all fuel-related tax returns, including: Federal excise tax returns (e.g., Forms 720, 8849), State motor fuel tax returns, Environmental, inspection, and other fuel-related fees
Monitor and apply tax rate changes across all operating jurisdictions as the company expands
Perform detailed gallon reconciliations across: Rack and terminal activity, Bulk inventory and fuel dispensing systems, General ledger, Filed tax returns
Validate correct tax treatment for all fuel transactions (taxable vs. exempt, dyed vs. clear diesel, interstate vs. intrastate movements)
Identify, investigate, and resolve discrepancies between physical gallons, system-recorded gallons, and reported gallons
Build and maintain repeatable reconciliation processes and robust internal controls
Partner closely with Accounting to correct any misclassified or miscoded fuel transactions
Track, maintain, and renew all fuel licenses, permits, and registrations across current and new jurisdictions
Support rapid expansion into new states or terminals by handling registration setup and ongoing compliance requirements
Ensure ERP systems, rack/terminal interfaces, and tax software correctly reflect fuel tax logic and mappings
Collaborate with IT and data teams to resolve system issues and drive automation of reconciliations and reporting
Maintain comprehensive, audit-ready documentation (schedules, exemption certificates, transaction details)
Actively support and respond to state and federal fuel tax audits