Fuel Admin - CLE Airport

PrimeFlight Aviation Services•Clevland, OH

About The Position

FUELING EFFICIENCY BEHIND THE SCENES- BECOME A FUEL ADMINISTRATOR WITH US! Interested in working in aviation? Are you looking for a job with stability and growth opportunities? If you are looking for a career with growth potential and work well in a fast-paced, team-oriented environment, we want to speak to you! WHY WORK FOR PRIMEFLIGHT? Enjoy benefits like 401(k) with matching, health, dental, vision, and life insurance, paid time off, growth opportunities, and more (Benefits may vary based on eligibility) We are committed to being a leading provider of commercial services within the aviation industry Our teams focus on maintaining a positive working environment and treating all team members with respect With more than 200 locations across the world, we offer opportunities for career progression SUMMARY OVERVIEW The Fuel Administrator is responsible for managing the administrative aspects of the airport's fuel operations. This role involves coordinating fuel orders, tracking fuel deliveries, and ensuring accurate invoicing and billing for fuel services. You will maintain detailed records of fuel transactions, inventory levels, and customer accounts, and assists in preparing reports and analyses related to fuel usage and costs. Additionally, you will work with suppliers, airline customers, and internal departments, providing essential support to ensure smooth and efficient fuel operations.

Requirements

18 years of age or older
Eligible to work in the United States
Communicate effectively in English (reading, writing, speaking)
Experience in administrative roles, preferably within the aviation or fuel supply industry
Strong organizational and data management skills, with a focus on accuracy and detail
Knowledge of fuel supply and distribution processes is advantageous
Ability to access and interpret information in print and electronically, including the use of electronic devices including IPads/Tablets, Computers, and Mobile Devices
Effectively communicate with colleagues and clients, both in-person and through electronic means
Pass a background check and drug screen
Eligibility to acquire needed credentials and clearances (FAA, TSA, Port Authority, U.S. Customs and U.S. Postal- as applicable)
Airlines are 24/7, so we need our team members to be flexible to work various shifts including nights, weekends and holidays
To perform this job successfully, an individual must be able to perform each essential requirement satisfactorily. The requirements listed above are representative of the work environment, knowledge, skill, and/or ability. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential requirements.
Ability to lift up to 25 pounds
Position is generally sedentary, sitting for long periods of time
Be able to hear and respond to the spoken voice and to audible alarms
Tasks may involve repetitive motions of the arms, wrists, hands and/or fingers
Specific vision abilities required for this job include: Close vision (clear vision at 20 inches or less); distance vision (clear vision at 20 feet or more); peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point); depth perception (three-dimensional vision, ability to judge distances and spatial relationships); ability to adjust focus (ability to adjust the eye to bring an object into sharp focus)

Responsibilities

Oversee the administration of fueling operations at the airport
Coordinate with fuel suppliers and airline companies for fuel delivery and distribution
Manage fuel inventory levels and place orders to ensure consistent supply
Monitor and record fuel dispensing to aircraft and ground vehicles
Ensure compliance with safety regulations and environmental standards in fuel handling
Develop and implement efficient fuel management procedures and policies
Liaise with maintenance teams to ensure fueling equipment is in optimal condition
Prepare and maintain accurate fuel usage and transaction reports
Conduct audits and inspections of fuel storage and distribution facilities
Assist in the negotiation and management of fuel supply contracts
Collaborate with finance department for fuel billing and cost analysis
Provide training to staff on safe fuel handling and emergency procedures
Stay informed about industry trends and advancements in aviation fuel technology
Respond to and resolve fuel-related inquiries and issues from airlines and ground services
Participate in environmental sustainability initiatives related to fuel usage
Exemplify PrimeFlight customer service and safety standards
Perform any additional duties as assigned by management