Front Office Supervisor

Janko Hospitality • Evanston, IL

1d

About The Position

The Front Office Supervisor (FOS) at Hyatt House Evanston is responsible for ensuring exceptional service is provided to all guests. The FOS will oversee the operations of the front desk department, train and supervise the team to maintain superior customer service standards, and ensure the hotel runs smoothly to achieve the highest level of guest satisfaction.

Requirements

• Education: High School Diploma, GED, or equivalent work experience.
• Customer Service: Friendly demeanor with excellent communication and customer service skills.
• Organizational Skills: Strong organizational and prioritization skills.
• Technical Skills: Prior experience using Windows-based software preferred.
• Physical Abilities: Ability to stand 90% of the day and perform physical tasks such as lifting supplies (up to 50 lbs.), bending, and reaching.
• Experience:Previousfront desk or hospitality experience is preferred.

Responsibilities

• Guest Services: Greet guests and efficiently manage check-in and check-out procedures using the Property Management System (PMS).
• Cash Handling: Handle cash transactions accurately, ensuring precise hotel charges andmaintainingthorough accounting records.
• Team Leadership: Attend and occasionally lead daily pre-shift meetings with team members to ensure smooth operations.
• Inventory Management: Assist the Director of Operations or Assistant General Manager with ordering supplies and managing market items.
• Sales & Reservations:Utilize effective communication skills to answer inquiries, accept reservations, and promote hotel amenities to enhance room sales and overall revenue.
• Customer Relations:Maintain excellent customer relations by promptly addressing questions and concerns in person and over the phone.
• Telephone Operations:Operate the telephone system proficiently, including managing incoming calls, directing in-house calls, scheduling wake-up calls, and managing trace requests for efficient guest service.
• Front Desk Operations:Maintain a courteous and friendly demeanor at all times to foster a welcoming atmosphere and ensure smooth operations.
• Checklists & Documentation: Complete shift checklists diligently to ensure all shift responsibilities are accurately handled. Maintain the front desk log book to facilitate communication and report any issues to incoming shifts and supervisors.
• Guest Mail & Messages: Manage incoming guest mail, messages, and faxes by sorting and distributing them promptly.
• Market Attendant: Serve as a cashier and attendant in the market area asrequired.
• Management Responsibility: Act as Manager on Duty in the absence of executive committee members or the Front Desk Manager.
• Safety & Security: Ensure compliance with Safety and Security Policies, training team members and reporting suspicious activities of guests, visitors, or staff.
• Incident Reports: Write guest incident reports as needed and maintain security for guests and property.
• Physical Requirements: Able to stand for long periods, walk throughout the workday, and perform tasks that require reaching, bending, pushing, pulling, and twisting.
• Other Duties: Perform other duties as assigned by management to support hotel operations.

Benefits

• Competitive compensation package
• Full benefits package, including 401K with matching and paid time off from Day 1
• Growth company focused on expansion through strategic acquisition and development
• Hotel discounts at locations worldwide.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 51-100 employees