Front Office Supervisor - Part-Time

HEI Hotels and Resorts•Minneapolis, MN

22h•Onsite

About The Position

Hotel Ivy is a true luxury, Forbes recommended hotel in downtown Minneapolis, an intimate, boutique hotel with 136 guestrooms and unique event spaces, including the famed Penthouse, three new onsite restaurants and bars, and a Forbes 4 Star retreat at Anda Spa and Fitness. The team is passionate, works hard, and loves one another, operating under the HEI Loves culture which offers competitive compensation, benefits, and PTO programs. Associates are eligible for health and wellness packages, robust retirement plans, travel benefits, product and service discounts. The company encourages diverse and inclusive workplace applications, including those from U.S. military experience. The role involves assisting the Front Office Manager in managing Front Office operations to achieve customer satisfaction, quality service, and compliance with corporate/franchise policies and procedures, while meeting/exceeding financial goals. It also ensures efficient and friendly guest arrival, departure, and other contact experiences. The position is looking to fill Wednesdays and Thursdays evenings (3-11pm), plus some additional shifts as needed, around 2-3 shifts per week.

Requirements

One year experience in customer service in hospitality or similar industry.
Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy to defuse anger and collect accurate information and resolve conflicts.
Basic mathematical skills and considerable skill in the use of a calculator to prepare moderately complex mathematical calculations without error.
Ability to access and accurately input information using a moderately complex computer system.
Ability to stand, walk and continuously perform behind the front desk.
Ability to observe and detect signs of emergency situations with or without reasonable accommodation.
Ability to communicate verbally and in writing and prepare complex reports of room availability and revenues generated.
Ability to establish and maintain effective working relationships with associates, customers and patrons.
Effective verbal and written communication skills.
Ability to adapt communication style to suit different audiences, such as effectively communicating with supervisors, coworkers, public etc.

Responsibilities

Communicate effectively both verbally and in writing to provide clear direction to staff.
Assign and instruct guest service agents in details of work.
Observes performance and encourages improvement.
Greet guests immediately with a friendly and sincere welcome.
Use a positive and clear speaking voice, listen to and understand requests, respond with appropriate actions and provide accurate information such as outlet hours and local attractions.
Promptly complete the registration process by inputting and retrieving information from a computer system, confirming pertinent information including number of guests and room rate.
Promote HEI Hotels and Resorts and brand-specific marketing programs.
Make appropriate selection of rooms based on guest needs.
Code electronic keys.
Nonverbally confirm the room number and rate.
Provide welcome folders containing room keys, certificates, coupons and refreshment center keys as appropriate.
Close out guest accounts at time of check out.
Verify and imprint credit cards for authorization using electronic acceptance methods.
Handle cash, make change and balance an assigned house bank.
Accept and record vouchers, traveler’s checks and other forms of payment.
Perform accurate moderately complex arithmetic functions using a calculator.
Post charges to guest rooms and house accounts using the computer.
Promptly answer the telephone using positive and clear voice.
Input messages into the computer.
Retrieve messages and communicate the content to the guest.
Retrieve mail, small packages and facsimiles for customers as requested.
Remain calm and alert, especially during emergency situations and/or heavy hotel activity, serving as a role model for clerks and other associates.
Resolve customer complications and complaints by conducting thorough research of the situation and determining the most effective solutions.
Make decisions and take action based on previous experience and good judgment, sometimes revising approach to accommodate unusual situation.
Authorize revenue allowances to remedy problems only after other alternative solutions have been offered.
Communicate both verbally and in writing to provide clear direction to staff.
Comply with attendance rules and be available to work on a regular basis.
Perform any other job-related duties as assigned.