Front Office Manager

Associa • San Diego, CA

2d • Onsite

About The Position

We are seeking an organized and proactive Office Coordinator to manage office operations and support various administrative functions. This role involves greeting walk-ins, ensuring the front desk is staffed during business hours (M-F, 8:00 AM – 4:30 PM), and handling a range of office and kitchen inventory tasks.

Responsibilities

• Greet all walk ins
• Responsible for ensuring front desk is staffed M-F8:00 – 4:30
• Process incoming and outgoing mail daily
• Process checks/keep check log
• Check stock/keep inventoryfor kitchen supplies
• Check stock/keep inventoryfor office supplies
• Order office and kitchen supplies as needed
• Organization of mail/supply room
• Organization of kitchen/lounge
• Maintain inventory of storage boxes
• Processing and tracking of ARC applications
• Processing and tracking of key/fob/parking pass distribution
• Scan violation responses to shared mailbox
• Scan insurance mail to shared mailbox
• Maintain meeting room calendars
• Maintain company calendar
• Maintain board meeting calendar
• DailyWorkVivoposting for out of office/announcements
• HandleTownSqrequests for assigned clients
• New homeowner welcome packets
• Return mail processing per WDO policy
• Produce slide deck for monthly staff meeting
• Branch event planning(Vendor Fair, Appreciation events, etc.)
• Branch point of contact for annual Associa Cares golf tournament
• Special projects, as assigned by executive team
• Branch social media postings
• Schedule front desk coverage monthly calendar
• Work with VP to schedule vendor meet & greets
• Other tasks as needed

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed