Front Office Coordinator

OPENROAD BILL KNIGHT COLLISION LLC•Tulsa, OK

About The Position

The Front Office Coordinator is the first point of contact for our customers and plays a vital role in the customer experience. This individual will manage front desk responsibilities, assist with scheduling and communication, and support day-to-day administrative functions. The ideal candidate will be organized, personable, and capable of thriving in a fast-paced, customer-focused environment.

Requirements

Previous front desk, receptionist, or administrative experience preferred.
Strong communication and interpersonal skills.
Proficiency in Microsoft Office and familiarity with office software systems.
Ability to multitask and remain organized in a dynamic environment.
Customer service mindset with attention to detail and a positive attitude.
High school diploma or equivalent required.

Responsibilities

Greet and assist customers in a professional and courteous manner.
Answer incoming phone calls, direct calls, take messages, and respond to emails.
Schedule appointments and coordinate with service advisors.
Facilitate rental car shuttle pickups and drop-offs.
Process payments (check and credit card) and issue receipts.
Maintain cleanliness of the front office and customer waiting areas.
Provide backup support to accounting (billing, invoicing, A/R, A/P).
Manage incoming/outgoing mail and deliveries.
Communicate effectively with customers, staff, and external partners.
Maintain inventory and order office supplies as needed.
Assist with internal messaging and run errands when required.
Utilize multiple software systems for scheduling, communication, and administrative tasks.
Support a collaborative team environment focused on customer satisfaction and quality repairs.