Front Office Administrator

corgan•Phoenix, AZ

37d•Onsite

About The Position

At Corgan we are passionate about great design but the best thing we build is each other. Here, you'll find camaraderie and collaboration as abundantly as curiosity and creativity. Corgan is a welcoming and supportive environment that provides significant career advantages. You'll find room to grow, freedom to explore - and the safety to fail. Thank you for your interest in joining our curious, passionate, hardworking team. Corgan is actively recruiting a dynamic Front Office Administrator to join the firm as part of our Office Services team in Phoenix. Tackle these responsibilities alongside a team of creative, highly motivated individuals who are passionate about their work and ready to collaborate to achieve outstanding results. Our ideal team member is passionate and progressively seeking more responsibilities to expand their expertise. This position works in the office Monday - Friday, 8a - 5p. This is not a hybrid position, nor remote position.

Requirements

Bachelor's or Associate degree preferred
5 years' experience (or equivalent combination of education and experience)
Exhibits strong organizational and communication skills, along with high attention to detail and a "can do" attitude.
Must have ability to multi-task numerous duties and prioritize accordingly.
Proficient MS Office skills required.

Nice To Haves

Familiarity with PowerPoint and Excel is a plus.

Responsibilities

Greet scheduled visitors and direct to appropriate area or person
Answers and screen telephone call and arranges conference calls
Coordinate and arrange meetings, prepare agendas, arrange food, and record and transcribe minutes of meetings.
Reserve conference rooms. Maintain appearance of these conference rooms following scheduled meetings, including kitchenette.
Coordinate business travel for staff members on the teams, including flights, cars rentals, hotels and other reservations as necessary
Maintain a pleasant and friendly manner while communicating with staff and visitors
Attend to phone calls and forward as necessary
Attend to email inquiries and forward as necessary
Prepare intra- and inter-office mail, outgoing mail and correspondence, including e-mail, couriers, and deliveries.
Compose and type routine correspondence, AIA contracts, meeting memos, punch lists, field reports and letters.
Assist with team marketing efforts, including creating and/or editing presentations.
Assist with special projects and research as needed