Front Desk Supervisor & Accounting Support ("Supervisor de Recepcion y Asistencia en Contabilidad")

Azul Hospitality•Reno, NV

6d•$21 - $21•Onsite

About The Position

POSITION PURPOSE Assist the Front Office Manager in the daily operations of the Front Desk Department and Guest Service areas. Ensure that the front desk operation meets hotel standards for maximum guest satisfaction. ESSENTIAL RESPONSIBILITIES Ensure efficient guest registration, check out and telephone service. Observe front desk agents and ensure that established procedures are completed in accordance with policy and procedure, i.e., proper public relations techniques are utilized, guests are handled both courteously and professionally, proper identification and credit are established and all posting, cash transactions, account settlements and deposits are handled correctly. Maximizes hotel revenues through up-sell program, 95% occupancy strategies parking revenues by ensuring proper ticket accountability and cash handling procedures. Ensure guest complaints and requests are handled in a courteous and professional manner and ensure follow through. Monitor and respond to Guest Satisfaction Surveys and guest other comments (via third party sites, comments card etc.). Direct and train Front Office staff. Assist in new-hire and on-going training. Direct and assist front desk staff and telecommunications in organizing breaks, ensuring that all work is completed efficiently and according to schedule. Participate in the hiring process of new staff members. Assist with the preparation of Staff Member Transaction Forms, performance appraisals, and any Staff Service forms as appropriate. Review current days expected arrivals and check all VIP and special request reservations to ensure that they are pre-registered, blocked properly and other departments are notified of room assignment. Review the daily room availability and inform staff. Check status of departures daily. Relay all pertinent information to front desk agents, telecommunications, the following shift supervisor, and the Front Desk Manager. Ensure proper staffing levels based on hotel demand and all necessary reports and forms are completed daily. Be familiar with all company policies and benefits. All other duties assigned by manager or supervisor. Accounting Support Coordinate onsite accounting activities and serve as a liaison with corporate accounting. Verify the accuracy and timeliness of accounting functions, including daily revenue reports, payroll support, accounts payable, accounts receivable, and cash/credit card management. Ensure compliance with all property policies, procedures, and applicable laws. Maintain accurate accounting records and reconcile vendor statements. Prepare and review invoices for coding, approval, and payment. Process deposits, reconcile bank statements, and maintain logs to track month-end requirements. Manage billing and payment collection for direct bill accounts and no-shows. Monitor outstanding balances and generate aging reports (30/60/90+ days). Oversee and audit staff payroll records to ensure compliance with federal, state, and local regulations. Participate in monthly financial review and reporting processes. Maintain and prepare supporting documentation for financial records. Audit daily revenue reports prior to submission. Support tax documentation and reporting as needed. Perform additional duties as assigned by the General Manager or Accounting Manager. SUPPORTIVE FUNCTIONS In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the manager based upon the particular requirements of the hotel: Assist with any guest inquiry. Follow all company and safety and security policies and procedures. Report maintenance problems, safety hazards, accidents, or injuries. Perform other reasonable job duties as requested by direct and indirect supervisors.

Requirements

Must be able to speak, read, write, and understand the primary language used in the workplace.
Requires good communication skills, verbal, written and electronic.
Considerable knowledge of complex mathematical calculations and computer programs.
Must have excellent leadership capability and customer relations skills.
Must be detail oriented with outstanding organizational and communication skills.
Must possess basic computer skills.
Must possess basic computational ability.
Ability to effectively deal with internal and external customers some of whom will require high levels of patience, tact and diplomacy and collect accurate information to resolve conflicts.
Knowledgeable about basic function of Windows OS, MS Office, PMS, PBX, Key system and POS.
Self-driven and able to work independently.
Exceptionally strong in issue resolution and proven analytical skills with a strong attention to detail.
High school or equivalent education required.
Prior Front Desk experience required.

Nice To Haves

Bachelors Degree preferred.
One to three years experience in a supervisory role preferred.
Knowledgeable of loyalty programs, brand standards and hospitality industry systems preferred.

Responsibilities

Ensure efficient guest registration, check out and telephone service.
Observe front desk agents and ensure that established procedures are completed in accordance with policy and procedure, i.e., proper public relations techniques are utilized, guests are handled both courteously and professionally, proper identification and credit are established and all posting, cash transactions, account settlements and deposits are handled correctly.
Maximizes hotel revenues through up-sell program, 95% occupancy strategies parking revenues by ensuring proper ticket accountability and cash handling procedures.
Ensure guest complaints and requests are handled in a courteous and professional manner and ensure follow through.
Monitor and respond to Guest Satisfaction Surveys and guest other comments (via third party sites, comments card etc.).
Direct and train Front Office staff. Assist in new-hire and on-going training.
Direct and assist front desk staff and telecommunications in organizing breaks, ensuring that all work is completed efficiently and according to schedule.
Participate in the hiring process of new staff members. Assist with the preparation of Staff Member Transaction Forms, performance appraisals, and any Staff Service forms as appropriate.
Review current days expected arrivals and check all VIP and special request reservations to ensure that they are pre-registered, blocked properly and other departments are notified of room assignment. Review the daily room availability and inform staff. Check status of departures daily.
Relay all pertinent information to front desk agents, telecommunications, the following shift supervisor, and the Front Desk Manager.
Ensure proper staffing levels based on hotel demand and all necessary reports and forms are completed daily.
Be familiar with all company policies and benefits.
All other duties assigned by manager or supervisor.
Coordinate onsite accounting activities and serve as a liaison with corporate accounting.
Verify the accuracy and timeliness of accounting functions, including daily revenue reports, payroll support, accounts payable, accounts receivable, and cash/credit card management.
Ensure compliance with all property policies, procedures, and applicable laws.
Maintain accurate accounting records and reconcile vendor statements.
Prepare and review invoices for coding, approval, and payment.
Process deposits, reconcile bank statements, and maintain logs to track month-end requirements.
Manage billing and payment collection for direct bill accounts and no-shows.
Monitor outstanding balances and generate aging reports (30/60/90+ days).
Oversee and audit staff payroll records to ensure compliance with federal, state, and local regulations.
Participate in monthly financial review and reporting processes.
Maintain and prepare supporting documentation for financial records.
Audit daily revenue reports prior to submission.
Support tax documentation and reporting as needed.
Perform additional duties as assigned by the General Manager or Accounting Manager.
Assist with any guest inquiry.
Follow all company and safety and security policies and procedures.
Report maintenance problems, safety hazards, accidents, or injuries.
Perform other reasonable job duties as requested by direct and indirect supervisors.