Front Desk Receptionist

The Warren Management Group • Colorado Springs, CO

382d • $35,360 - $39,520

About The Position

The Front Desk Receptionist at The Warren Management Group Inc. is responsible for performing clerical tasks to support daily office operations. This role includes managing incoming calls, greeting visitors, sorting mail, and assisting with administrative duties. The receptionist plays a crucial role in ensuring smooth communication and organization within the office environment.

Requirements

• High school diploma or GED required.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong typing skills with a minimum of 40 words per minute.
• Excellent communication skills in English, both spoken and written.
• Ability to maintain confidentiality and work with limited supervision.
• Detail-oriented with strong organizational skills.

Nice To Haves

• Previous receptionist experience preferred.

Responsibilities

• Operate a multi-line switchboard and redirect incoming calls appropriately.
• Receive notifications from the building receptionist regarding visitors' arrival and greet or escort them as needed.
• Receive and deliver packages to the appropriate recipients.
• Handle all incoming and outgoing U.S. Mail, including sorting and delivering mail to staff members.
• Manage the scheduling of the front conference room and classroom, ensuring they are in order before and after use.
• Prepare directional signage for guests attending meetings.
• Maintain current client, manager, and phone lists, as well as Association street codes.
• Complete end-of-month chargeback reports for accounting purposes.
• Assist with administrative duties as needed, despite frequent interruptions.
• Assist with the ongoing client record conversion project by scanning and saving documents appropriately.

Benefits

• Paid Time Off (PTO)
• Eight (8) paid holidays
• Bereavement pay
• Health, vision, and dental insurance options
• Flexible spending account
• Life Insurance
• Matching 401(k)
• Cafeteria with six company-paid meals each week
• Gym/workout facility

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Real Estate
• Education Level: High school or GED