Front Desk Receptionist/Office Assistant

Scalo Inc.•Gahanna, OH

5d•$18 - $22

About The Position

The Front Desk Receptionist/Office Assistant’s primary role is always representing Burns and Scalo Ohio in a positive light. It is the first point of contact for all visitors to the Burns and Scalo Ohio headquarters. This position plays an essential role in creating a friendly and positive workplace environment upon entry into the building, is responsible for screening guests, granting access to the building, and direction once inside, answering the telephone and transferring respective phone calls to the appropriate team members, receiving and sorting mail, and other reception-oriented tasks. The Front Desk Receptionist/Office Assistant will work closely with the Office Manager tasked with various company clerical duties. If you are a professional, organized, and personable individual, we encourage you to apply and be part of our dynamic team.

Requirements

A friendly, cooperative attitude with administrative skills
Must be able to manage multiple tasks.
Must be self-motivated and work independently
Proficient in Microsoft Word, Excel, and Power Point and the ability to create/manage reports on these platforms.
Solution Oriented
Essential functions include proficient vision, hearing, speaking, typing, sitting, standing, walking, bending and basic office/sedentary functions.

Nice To Haves

Construction industry experience

Responsibilities

Greet and accommodate visiting guests – welcome visitors in person or on the telephone; answer or refer inquiries in a professional manner. Monitor visitor access.
Answer, screen, and direct all incoming calls to appropriate personnel or department. Maintain the highest level of customer care while demonstrating a friendly and cooperative attitude
Answer questions about organization and provide callers with address, directions, and other information
Handle incoming and outbound shipping and postage
Maintain the kitchen/breakroom area by keeping it stocked with supplies and keeping it clean and organized
Take an inventory of office supplies and order new ones as needed. Distribute and stock the office supplies once they are delivered.
Deposit checks as they arrive in the mail daily.
Create purchase orders in the Sage system.
Help Office Manager with organizing, set up, and clean up for events and meetings.
Learn how to write Purchase Orders as a backup to the Office Manager.
Perform other office duties as assigned.