Front Desk & Executive Assistant

CABLESOUTH MEDIA III LLC • Metairie, LA

5d

About The Position

The Front Desk & Executive Assistant serves as the first point of contact for visitors, callers, and employees, while also providing essential administrative support to the President, C-suite leaders, and other members of the leadership team. This role ensures smooth daily office operations by managing front desk responsibilities, coordinating communication, and assisting with a variety of administrative tasks and special projects.

Requirements

• High School Diploma or equivalent required.
• 2+ years’ experience in a receptionist, administrative assistant, or office support role.
• Excellent verbal and written communication skills.
• Strong organizational and planning skills and attention to detail.
• Ability to prioritize tasks.
• Ability to maintain confidentiality and exercise professionalism when working with leadership.
• Strong problem-solving skills.
• Proficiency with Microsoft Office Suite or similar tools
• Ability to work both independently and within a group.
• Friendly, polished, and service-oriented demeanor.
• Critical thinking and active listening skills.
• Knowledge of operation of standard office equipment.
• Knowledge of clerical and administrative procedures and systems such as filing and record keeping.
• Knowledge of principles and practices of basic office management.

Responsibilities

• Greet and assist visitors, vendors, and guests.
• Answer, screen, and route incoming calls.
• Maintain a clean, organized, and professional reception area.
• Manage visitor sign-in and distribute mail and packages.
• Provide administrative assistance to leadership, including scheduling, document preparation, and basic correspondence.
• Coordinate meetings, prepare agendas, and take notes as needed.
• Assist with travel arrangements when required.
• Perform general clerical tasks such as scanning, filing, copying, and maintaining organized digital and physical records.
• Coordinate with vendors and service providers for office-related needs.
• Assist with company events, trainings, or special projects.
• Provide general internal support to staff.
• Perform additional tasks as assigned to support office operations and leadership.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED