Front Desk Coordinator (Woburn)

American Tower

1d•Onsite

About The Position

The Team We are seeking a Front Desk Coordinator to join American Tower Corporation in our Woburn, MA office. Day to day you will receive and sort mail, assist with setting up work meetings, follow security policies, inventory/order office supplies, and other duties as needed. As a Front Desk Coordinator, you will be responsible for the appearance and tidiness of all common areas.

Requirements

A High School diploma or GED required; Associate or Bachelor’s degree preferred.
Minimum 2 years’ experience in a professional office environment required, experience with Oracle Financials preferred.
Ability to work from our Woburn, MA office 5 days a week.
Demonstrated customer service orientation, with the ability to interact professionally, courteously and effectively with employees, visitors and vendors.
Strong written and oral communication skills, including the ability to present ideas and suggestions clearly and effectively.
Ability to work with different functional groups and levels of employees to effectively and professionally achieve results.
Strong organizational skills; ability to accomplish multiple tasks within the agreed upon timeframes through effective prioritization of duties and functions in a fast-paced environment.

Nice To Haves

Associate or Bachelor’s degree preferred.
experience with Oracle Financials preferred.

Responsibilities

Professionally manage all incoming calls and correspondence; handle routine inquires and direct other as appropriate.
Prepare sign-in and security logs and ensure they are properly recorded.
Receive, sort, log and distribute incoming mail and packages and organize and send outgoing mail and packages.
Order office supplies and manage inventory levels.
Maintain a clean appearance in the main common areas (e.g. lobby, supply rooms and conference rooms).
Coordinate and track service calls for office equipment.
Coordinate conference room scheduling and assist with office event planning/department projects.
Handle special administrative projects and overflow work from other departments.
Assist office manager and Administrative Assistants with event planning.
Create and receive on purchase orders using Oracle Financials.
Other duties as assigned.