Front Desk Associate, The Gilmore

AvantStay•Nashville, TN

3d•$21

About The Position

AvantStay delivers exceptional, unique stays for group travelers. The company has built a tech-enabled millennial hospitality brand to be the new standard for group experience. We are venture funded and growing rapidly in the explosive $100+ billion dollar STR industry. We are seeking a Guest Services Associate who can work our daytime and evening shifts (7am-3pm and 3-11pm). Weekend availability is required. The Guest Services Associate is the first point of contact for guests at AvantStay’s luxury hotels. This role is ideal for individuals who enjoy a dynamic work environment and are passionate about delivering exceptional guest service. The Guest Services Associate is responsible for ensuring guests have an outstanding experience from check-in to check-out, offering personalized assistance and resolving any issues or requests. This position supports the front desk and concierge services, working directly with guests and coordinating with other hotel teams to ensure smooth operations. The ideal candidate is detail-oriented, customer-focused, and proactive in addressing guest needs. This role requires flexibility, as the Guest Services Associate will often take the lead on weekends and after hours to manage guest needs, property requests, and minor maintenance tasks. Must reside within a short drive or in the Nashville Metropolitan area.

Requirements

“Guest First” attitude towards hospitality including an insatiable need to create great experiences, an impactful first impression.
Broad range of technology experience including different property management systems.
Excellent communication skills - ability to communicate with a broad range of stakeholders.
Comfort working in a startup environment with empowerment to make decisions that enhance the guest experience.
A positive attitude, self-starter mentality, and the ability to work effectively both in a team environment as well as independently.
Desire to become deeply knowledgeable about a varied group of subjects pertaining to short term rentals and housekeeping.
Strong analytical, strategic, and collaborative skills.
Comfortable working in a very fast-paced environment.
A perfectionist, attentive to all the details.
Focused, hard-working and willing to do what it takes for us to reach the next stage.
Ability to understand and convey both business issues and technical concepts.
Capable of quickly learning new software systems.
Strong communication skills and the ability to manage multiple tasks at once.
A customer-centric attitude with a passion for delivering exceptional service.
Ability to work independently, problem-solve, and handle guest issues effectively.
Must be US based and willing to work some weekends and some evenings full time.

Nice To Haves

Experience in real estate, hospitality and/or tech is a plus.

Responsibilities

Greet guests upon arrival and assist with check-in/check-out processes.
Respond promptly and professionally to guest requests, inquiries, and concerns.
Provide concierge services, including offering local recommendations, booking reservations, and assisting with special requests (transportation, activities, etc.).
Manage and prioritize guest issues, including resolving complaints and ensuring guest satisfaction.
Assist with luggage storage and other guest services as needed.
Coordinate with housekeeping to ensure room readiness and availability for arriving guests.
Troubleshoot and resolve minor maintenance and technology issues (e.g., TV functionality, Wi-Fi, lock issues, etc.).
Act as a local expert, sharing insights and recommendations about the area to enhance the guest experience.
Ensure seamless communication with hotel management, housekeeping, and maintenance teams to provide optimal guest service.
Assist in ensuring the property is well-maintained and presents a welcoming environment for guests.
Manage property cases ensuring all work orders are completed.