Freelance Experiential Producer

Bluecadet•New York, NY

13d•Remote

About The Position

Bluecadet is an award-winning, internationally recognized experience design agency focused on producing transformative digital products and environments. We partner with story- and experience-driven organizations and brands, including The Metropolitan Museum of Art, Nike, MoMA, Harvard, the MIT Museum, Princeton, The Smithsonian Institution, and the Bill & Melinda Gates Foundation. We’re seeking an experienced Freelance Experiential Producer to lead the planning and delivery of complex experiential projects across physical, digital, and spatial environments. Role Overview The Freelance Experiential Producer is responsible for managing best-in-class experiential projects from acquisition through launch. This role serves as the operational nucleus of each project—owning process, planning, communication, and delivery—while acting as the primary point of contact for clients. You’ll work closely with Bluecadet’s internal creative, technical, and production teams, as well as external partners, to turn ambitious ideas into actionable plans, timelines, budgets, and deliverables. This role is well-suited for a mid- to senior-level Producer who is comfortable owning multiple projects simultaneously and operating with a high degree of autonomy. This is a remote, contract role, you must have ability to travel to client sites as needed for key moments such as discovery, reviews, production milestones, or installations. What You’ll Accomplish Lead creative and delivery teams in executing experiential projects across physical, digital, and spatial formats Build collaborative, transparent, and trusting relationships with clients and internal teams Own project scope, schedules, and budgets—proactively identifying risks, scope creep, or budget issues and working with teams and clients to resolve them

Requirements

Experience producing physical environments, exhibits, or installations, including coordination with fabrication, AV, and onsite execution teams
Strong ownership of budgets and schedules across complex, multi-phase production cycles
Solid understanding of creative, technical, and production workflows
Excellent written and verbal communication skills
Confident and professional in client-facing situations
Highly organized with strong attention to detail and the ability to manage multiple projects simultaneously
Diplomatic and solutions-oriented in high-pressure or ambiguous situations
Self-directed, proactive, and comfortable working independently
Collaborative, reliable, and adaptable—willing to step into different roles as projects require
Bachelor’s degree preferred
2–5+ years of relevant professional experience
At least 2 years managing experiential projects such as exhibitions, interactive development, immersive media, and/or digital installations
Demonstrated experience managing complex projects with multiple stakeholders and vendors

Responsibilities

Create, manage, and oversee detailed project plans and documentation, including contracts, SOWs, change orders, schedules, and budgets
Manage day-to-day execution across multidisciplinary teams (design, content, development, spatial), facilitating productive conversations and regular check-ins
Lead internal and client status meetings; document and distribute notes, decisions, and action items
Serve as the primary client contact, maintaining strong and proactive client relationships
Lead discovery phases, define project approach and scope, and guide teams through ideation, development, production, and installation
Coordinate with external partners such as AV integrators, fabricators, lighting specialists, and production vendors to ensure creative intent is executed across all phases
Assign tasks, track progress, and manage dependencies throughout the project lifecycle
Identify and mitigate risk related to scope, schedule, and budget
Manage changes to scope, timeline, and cost using appropriate project management methods
Ensure resource availability and effective allocation
Track and report on project performance using internal tools; escalate issues as needed
Oversee testing and quality assurance to ensure all deliverables meet Bluecadet’s standards