About the position
Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist in Paradise Valley, AZ to help us manage the logistics of an upcoming in-person event, which will be held live at a city near you! The right candidate will have an entrepreneurial spirit, love of live events, extreme passion for our mission, and the energy and discipline to come in and help execute a memorable and impactful event experience for our corporate client participants. There is room for everyone! We empower each other to innovate and create processes that use technology to generate meaningful, lasting change. We enjoy the challenge of finding solutions to problems that are not a way around it but through it. We’re driven by the opportunity to help enterprises and their employees around the world to contribute to their communities. You’ll join a movement from the ground floor and a team of purpose-driven people with a strong sense of responsibility, ownership, and pride that we’re building this thing together. You’ll combine passion, purpose, and a paycheck—Visit.org team members get out of bed every day knowing their work is meaningful and has a tangible impact on individuals and communities around the world.
Responsibilities
- Join virtual planning meetings ahead of each event with all parties: corporate partner, nonprofit partner, Visit.org event host, Visit.org event coordinators, etc.
- Take ownership and responsibility of our in-person events: be on-site to set up, align with the on-site team, tear down, clean site areas, problem-solve, and ensure high-quality customer experience.
- Be the Visit.org representative, leader, and problem solver at events.
- Align roles and responsibilities with onsite team: event host, nonprofit organization, venue, additional staff, and corporate partner.
- Manage check-in process for in-person events; providing a warm and friendly welcome to guests.
- Problem-solve issues such as missing supplies, late staff, technology challenges, etc.
- Escalate issues to Events Team when necessary to keep them informed or help problem solve.
- Send consistent updates, photos, and videos to Events Team throughout event.
- Breakdown after the event ends, helping to clean the site and repackage and ship all materials back to the distribution center.
Requirements
- Fluency in English and strong communication skills.
- Based in Paradise Valley, AZ.
- Schedule flexibility with availability to work on a contract per-event basis, as needed.
- Experience in complex, large-scale events and smaller executive-level intimate events.
- Shown experience in executing events at the highest level and continuously raising the bar on content and the customer experience.
- Resourcefulness, have the ability to exhibit grace under pressure, and be solutions-minded in ambiguous situations.
- Quick thinker — in the life of events, we have a back-up plan for the back-up plan; you can problem-solve on the fly.
- Self-starter who is organized and detail-oriented.
- You love building relationships with customers and enjoy customer service.
- Experience with group facilitation and managing group dynamics.
- You are able to work flexible hours, including nights and weekends, as needed.
- Willing and eager to travel to various areas of the local region.
- You have super strong interpersonal and customer service skills, especially in fast-paced situations.
- Able to wear many hats and take on varied tasks and projects.
- Comfort being present and interacting with large crowds.
Benefits
- Competitive hourly rate.
- The chance to do meaningful and impactful work.
- The opportunity to meet with social impact-minded individuals.
- A chance to build your experience for your resume!
- Potential for recurring freelance employment with Visit.org.
