Freelance Coordinator, Facilities

MLB Network•Secaucus, NJ

2d•$25

About The Position

MLB Network seeks a Freelance Coordinator, Facilities to assist in effective support of Facility Operations by monitoring and coordinating any facility maintenance operations task including scheduling, assisting in desk moves, conference room setups, and managing vendor relationships and other such duties as assigned.

Requirements

Position requires a minimum of 1-year relevant experience.
Ability to effectively communicate expectations to internal and external vendors and stakeholders and hold them accountable for results.
Proficiency in MS Word (including drafting functions such as document comparison and redlining), Excel, Access, PowerPoint, Outlook, and Internet research/ database management is required.
Ability to work well/multi-task in a structured, multi-disciplined environment.
Strong organizational skills and the ability to create processes in a changing environment.
Strong verbal and written communication skills.
Must be detail oriented, meticulous, have strong follow up skills and be able to maintain confidentiality.
Must be able to work independently yet strong collaboration skills are required.
This position requires a highly organized, self-motivated individual who can interface with a diverse group of people and situations including all levels of supervisory personnel and management.
Ability to work a flexible schedule, including nights, weekends, and holidays, as needed for repairs, technicians and ad hoc projects.
Demonstrate the tact, diplomacy, decisiveness, and superior people skills required in the pressurized environment of live television.
Ability to sit, stand, walk, kneel, bend, twist, turn, and climb stairs for various lengths of time.
Possess visual acuity sufficient to perform required tasks.
Possess manual dexterity sufficient to perform required tasks.
Possess the auditory acuity needed to effectively create required work product.
Must possess excellent analytical and communication skills.
Prompt and regular attendance at an assigned work location.
Ability to lift up to 40 pounds.
Minimum of a High School diploma required.

Nice To Haves

Previous experience in facilities management and the sports entertainment industry is a plus.
A Bachelor’s degree is preferred.

Responsibilities

Assist in organizing and maintaining Facility Operations documents.
General clerical responsibilities.
Respond to the Facilities Work Request System and assist with requests.
Prepare work orders for distribution to Prestige Maintenance personnel.
Coordination/scheduling of meetings, events, conference room requests.
Distributes/remits office correspondence.
Assist in processing and coding invoices for department.
Liaison with vendors and internal departments including supply orders, budgeting, set-up and participation.
Ensure compliance with contract requirements through coordination and communication with internal department supervisory personnel and third-parties.
Assist in coordinating Facility requests and work orders for daily activities and events held at the MLB Network facilities.
Maintain vehicle registration lists, work order database, security, accident and incident reports.
Daily floor walkthroughs, ensuring office space is up to corporate standards.
Proficient knowledge of building systems and operational aspects.
Weekly walkthrough of floors and tracks issues and establish preventative plans.
Ensure the overall cleanliness and upkeep of the office space.
Responsible for desk moves and new hire set-ups including, but not limited to, completing checklist of standard desk components and ensuring clean desks for new hires.
Assist with space planning and utilization, ensuring efficient use of office space and resources and performing space audits.
Organize and inventory of storage areas.
Assist with special event setups and breakdowns.
Manage locker assignment and inventory.