FP Movement Executive Assistant

FP Movement • Philadelphia, PA

4d • Onsite

About The Position

FP Movement is looking for an Executive Assistant to support an executive with their day to day and support some of the teams around them. A strong foundation in executive support, a proactive attitude and the ability to manage constantly shifting priorities and calendars is required. The individual must have a self-directed, solutions-oriented mindset, with the ability to manage their time and prioritize assignments efficiently.
A variety of administrative duties will be performed specifically: organizing multiple complex calendars and prioritizing conflicts throughout the day, planning travel (domestic and international), processing expenses, managing meeting rooms, working with outside vendors and maintaining confidential information.

Requirements

• 1-4 years of Administrative or Executive Assistant experience
• Excellent communication skills
• Strong Leadership skills
• Efficient multi-tasker
• Confidentiality
• Collaborative-outgoing
• Pro-active
• Creative thinker

Responsibilities

• Manage complex calendars and coordinate meetings.
• Plan travel (domestic & international flights, hotels, and car transportation).
• Process expenses and ensure appropriate spending and allocation based on the most recent URBN Travel and Expense Policy.
• Prepare, edit, review PowerPoint slide decks.
• Coordinate and support Brand meetings with other Executive Assistants, Building Administrator, Catering team, and Navy Yard Operations team for events. (all company meetings, special presentations etc)
• Building strong relationships with cross functional teams and external stakeholders.
• Being resourceful in fast-paced environments and adapting quickly to evolving priorities.
• Ensuring smooth day-to-day operations to allow executives to focus their day on their strategic priorities.
• Help manage the building (coordinate building problems and needs w/ facilities team, schedule labor etc.)

Benefits

• URBN offers comprehensive Perks & Benefits to employees. Availability and eligibility to specific benefits may be subject to your location and employment status. Benefits include medical, dental, vision, PTO, generous employee discounts, retirement savings and much more! For additional information visit www.urbn.com/work-with-us/benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed