FP&A Analyst & Executive Business Administrator

STO Building Group•New York, NY

About The Position

The FP&A Analyst / Executive Business Administrator reports to Eugene White, Executive Vice President of STO Building Group, and works in close collaboration with the CFO. This hybrid role provides critical support to executive leadership through a combination of financial analysis and administrative coordination. This position prepares financial reports, analyzes performance data, supports forecasting activities, and maintains tracking of business obligations and deliverables. The individual works closely with accounting, operations, and project management teams to incorporate meaningful data into financial forecasts. This role requires a highly organized, detail-oriented professional with equal proficiency in financial analysis and administrative coordination. The ideal candidate can anticipate needs, manage multiple priorities, and handle confidential information with discretion.

Requirements

Bachelor's degree in finance, business administration or related field.
5+ years relevant FP&A experience.
Advanced knowledge of MS-Excel.
Proficiency in PowerPoint for creating executive-level presentations.
Knowledge of accounting procedures and financial reporting practices.
Exceptional organizational skills with demonstrated ability to manage multiple priorities and deadlines simultaneously.
Excellent written and verbal communication skills, with ability to translate complex financial data into clear, actionable insights for business leaders.
High attention to detail and commitment to accuracy in both analytical and administrative work.
Proactive mindset with ability to anticipate needs and work independently while knowing when to escalate or seek guidance.

Nice To Haves

Experience with ERP systems (Oracle, SAP, CMiC) or data visualization tools (Power BI, Tableau) is preferred.
Familiarity with construction industry metrics, terminology, and financial reporting is strongly preferred but not required.

Responsibilities

Support weekly, monthly, quarterly, and year-end reporting, including: Backlog and GAP analysis, WIP Analysis, New awards, cancellations and project delays, and Tracked Work
Revenue/GP forecasts by sector, client and contract.
Support quarterly and annual forecasts submissions, including revenue, profit, G&A, and other key income statement accounts.
Analyze business unit performance and trends.
Identify and analyze variances to forecast, budget, and prior-year expenses, proactively identifying opportunities for improvement.
Ensure timely communication of results to key personnel within the organization.
Support corporate projects and initiatives that impact the broader organization.
Analyze current business and reporting processes and make recommendations for improvement.
Perform ad-hoc analysis.
Maintain comprehensive calendar of business obligations, regulatory deadlines, board meetings, financial reporting deadlines, and other critical deliverables.
Coordinate executive schedules, meetings, and communications, ensuring efficient use of leadership time.
Prepare and coordinate board packages and executive presentations, ensuring accuracy and timely delivery.
Track and monitor completion of action items, follow-ups, and deliverables from executive meetings.
Organize and maintain financial files, documentation, and reporting archives in an accessible manner.